Legal Operations Coordinator

Offit Kurman, an Am Law 200 firm, is seeking a Legal Operations Coordinator to provide operational, financial, and administrative support to the Practice Managers and the Office of the Managing Principal.

The coordinator will help keep practice-management workflows organized and on track, supporting expense reimbursement processing, reporting, attorney onboarding and transitions, and day-to-day administrative coordination.

This full-time position is fully remote, with working hours aligned to the East Coast. Applicants must reside in one of the following states: CA, CO, CT, DC, DE, FL, GA, KS, KY, LA, MD, MI, NH, NJ, NY, NC, OH, PA, SC, TN, TX, UT, VA, or WV.

RESPONSIBILITIES

• Coordinate meetings, prepare agendas and materials, organize documents, track follow-ups, and share status updates.
• Prepare, format, and distribute reports, presentations, communications, forms, and other practice-related materials.
• Maintain trackers, shared files, process documentation, contact lists, and other records.
• Coordinate requests and information among attorneys, Practice Group Leaders, Practice Managers, the Office of the Managing Principal, and business departments.
• Monitor deadlines and open items, communicate progress, and escalate delays or issues.
• Support attorney onboarding, integration, departures, and matter transfers by coordinating schedules, documents, checklists, and follow-up.
• Review and process timekeeper expense reimbursement submissions for approval; verify documentation, coding, business purpose, and required approvals.
• Follow up on incomplete or inaccurate submissions and coordinate with Accounting & Finance, Marketing, and other departments to resolve questions or processing issues.
• Compile financial, operational, and attorney performance information; assist with recurring reports and dashboards, data validation, and follow-up.
• Document workflows, update templates, support approved process improvements, and flag recurring administrative issues.

QUALIFICATIONS

• Bachelor’s degree preferred, or an equivalent combination of education and relevant experience.
• Experience in law firm operations, professional services administration, expense or finance administration, project coordination, or a related role.
• Experience reviewing expense reports, reimbursement requests, invoices, or similar financial documentation preferred.
• Intermediate Microsoft Office skills, particularly in Excel, Word, Outlook, and PowerPoint; familiarity with Teams.
• Strong preference for hands-on experience with Emburse (Chrome River).
• Strong organizational skills, attention to detail, and ability to manage competing priorities and deadlines.
• Professional communication skills and sound judgment when handling confidential financial, personnel, and business information.
• Ability to work collaboratively with attorneys, firm leadership, and business teams; follow established procedures; and identify and escalate exceptions appropriately.
• Must reside in one of the states listed above.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.