Administrative Assistant III Bilingual (12 Months) Lakeview Office (2026-27)

PCN9803

The District and SEIU 1021 are working together to create promotional opportunities for existing staff therefore this job posting is available for five(5) days for internal candidates based on our collective bargaining agreement.

**If this position is for a school site the sites target population must comprise 15% or more of the total school population.

BASIC FUNCTION :Perform a variety of proficient specialized administrative assistant duties inan assigned area requiring excellentcommunication skills; utilize specialized knowledge and independent judgment involving frequent and responsible public contact; analyze and interpret data; plan organize and coordinate office activities and communications to relieve the administrator of routine duties; provide for accurate and timely entry of a varietyofdata into various computer software programs.

DISTINGUISHING CHARACTERISTICS:

The Administrative Assistant I is distinguished from the Administrative Assistant II in that the higher Level II position requires more experience performs more difficult and complex duties and is required to demonstrate validated test skills at a higher proficiency (seeMinimum Qualifications: Training Education and Experience). The Administrative I performs proficient specialized Administrative Assistant II performs diverse technical duties.

Administrative Assistant III is distinguished from Administrative Assistant I/II in that the former is required to use initiative organizational skills technical and problem solving skills and independent judgment in the processing of administrative duties with minimal supervision. Administrative Assistant III classification may support one or more Assistant III is distinguished from theOffice Managerin that the former does not have any direct reports.

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essentialfunctions shown below. This position description is not intended to be an exhaustive list of all duties knowledge or abilities associated with this classification but are intended to reflect the principal job elements accurately.)

E Essential Functions

• C ompute statistical data for Federal State and District reports and special projects as assigned. E
• Interpret and apply rules and regulations as appropriate. E
• Coordinate communications; obtain and provide information; coordinate activities and resolve issues and complaints . E
• Independently compose correspondence in English. E
• Respond to complaints according to District procedures and gu i delines. E
• Schedule meetings conferences and appointmen ts; maintain calendar(s) of assigned staff reserve meeting sites; make travel arrangements; contact and confirms ap pointments and meetings; attend meetings take minutes as necessary prepare minutes and summaries of action taken. E
• Process administrative details not requiring the immediate attention of the administrator. E
• Research analyze review correct and compile a variety of information; verify data for accuracy completeness and compliance with established procedures. E
• Prepare and maintain a variety of records logs and files including information of a confidential nature; maintain confidentiality of information and records. E
• Operate a computer to enter update and access a variety of records and information into various computer software programs; operate various telephone systems and other office equipment. E
• Assign and direct the work of other employees as required. E
• Attend job related meetings as assigned. E
• Perform related duties as assigned.
• Administrative Assistant III: Perform all the essential functions of Administrative Assistant I and II as stated above in addition to the following:
• Perform highly responsible proficient and complex admin istrative and office functions requiring an advanced level of initiative organizational skills technical and problem solving skills and independent judgment; maintain office records; execute administrative policies. E
• Assume primary responsibility for the implementation of designated activities and operations of the department. E
• Identify plan and implement office administrative procedures and policies as directed. E
• Complete primary clerical assignments as assigned where knowledge judgment and discretion are critical. E
• Prepare reports and presentations using a variety of technology and programs as assigned. E
• Research and facilitate inquiries and refer inquiries to appropriate sources for consideration and action. E
• Coordinate analyze and organize office staff operations and proc edures such as data entry
• book keeping monitoring school site/ department budgets preparing timesheets composing correspondence filing requisitioning of supplies and other assigned duties. E
• Receive process facilitate and disseminate information between the school site/ department and other District school sites/ departments and the general public; m aintain the confidentiality o f sensitive information; ensure timely responses as necessary. E
• Monitor and record staff attendance; prepare school site/ department attendance reports for payroll. E
• Assist in the monitoring of the school site/ department budget; prepare purchase requisitions; maintain equipment inventory; order equipm ent and other supplies; resolve invoice discrepancies; initiate prepare and submit budget revisions and corrections. E
• Utilize personal and network computers for word processing school site/ departmental budget management database management and systems applications (IFAS HRS S MS Office). E
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

TRAINING EDUCATION AND EXPERIENCE:

Administrative Assistant I: Any combination of education training and/or experience equivalent to: Associates Degree andtwoyears of relevant experience.

Administrative Assistant II : Any combination of education training and/or experience equivalent to: Associates Degree andfouryears of relevant experience.

Administrative Assistant III: Any combination of education training and/or experience equivalent to: Associates Degree plus related coursesandsixyears of relevant experience.

Fluent in oral and written communication in target language

LICENSES AND OTHER REQUIREMENTS:

• Administrative Assistant I: Pass Districts test with 70% passing rate
• Administrative Assistant II: Pass Districts test with 85% passing rate
• Administrative Assistant III: Pass Districts test w ith 90% passing rate and pass basic accounting
• Pass Districts bilingual test in designated language
• Valid California Drivers License
• Employment eligibility will include fingerprints tuberculosis and/or other employment clearance

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

Correct English usage grammar spellingvocabularyand punctuation

Oral and written communication skillsin English and target language

Specialized record-keeping techniques

Proficient specialized office procedures computers and other office equipment

Telephone techniques systems and etiquette

Interpersonal skills using tact patience and courtesy

District policies applicable sections of the State Education Code and other laws and regulations

ABILITY TO:

Perform a variety of proficient specialized administrative assistant duties in an assigned area involving specialized knowledge and independent judgment

Understand and interpret District and other rules policies and procedures

Understand and follow oral and written directionsin English

Compose correspondence and other written documents independently

Maintain records; analyze situations and data accurately and take appropriate action

Meet schedules and time lines

Operate a computer and other office equipment

Organize and coordinate office activities; assign and review the work of others

Work cooperatively with others and meet District standards of professional attitude

Understand and work within scope of authority

Work independentlywith little directionconfidentialanddiscretion

Complete work accurately despitemany interruptions

WORKING CONDITIONS

ENVIRONMENT:

Office environmentwithconstant interruptions; travel to conduct District business

PHYSICAL REQUIREMENTS:

Dexterity of hands and fingers to operate a computer keyboard; sitting or standing for extended periods of time; hearing and speaking to exchange information and make presentations; seeing to read write and use the computer; kneeling and bending at the waist reaching overhead above the shoulders and horizontally; lifting moderately heavy objects.

NON-DISCRIMINATION POLICY:

The Oakland Unified School District does not discriminate in any program activity or in employment on the basis of actual or perceived race religion color national origin ancestry age marital status pregnancy physical or mental disability medical condition genetic information veteran status gender sex or sexual orientation.

Required Experience:

Junior IC