Administrative Assistant 6

Administrative Support Role

This position provides advanced-level administrative and operational support to the Regional Director, requiring a high degree of independence, discretion, and coordination across multiple departments and external agencies. The role is critical to maintaining efficient executive operations, ensuring timely communication, and supporting leadership with accurate reporting and documentation.

The position also supports emergency activation functions, requiring the ability to operate effectively in time-sensitive and high-pressure environments.

An ideal candidate should possess the following competencies:

• Advanced written and verbal communication skills for executive-level correspondence and reporting
• Strong organizational and time management skills to coordinate schedules, track assignments, and meet deadlines
• Ability to handle confidential and sensitive information with discretion
• Effective coordination and interpersonal skills to work across departments and with external stakeholders
• High attention to detail and accuracy in documentation and reporting
• Ability to adapt to changing priorities, including emergency response scenarios
• Critical thinking and problem-solving skills to support executive decision-making

Minimum Qualifications

Five years of experience in administrative services. Experience substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.

Job Duties and Other Information

Job Duties:

This position provides high-level administrative, coordination, and reporting support to the Regional Director of the Southeast Louisiana Flood Protection Authority-East, a $95 million regional public agency responsible for levee management, storm risk reduction, and emergency response during hurricane and severe weather events.

The position is responsible for drafting reports, preparing executive correspondence, coordinating interdepartmental communication, and assisting with administrative support functions related to emergency activation and executive operations.

• Manage and coordinate the Regional Director's calendar, meetings, and scheduling priorities.
• Draft and prepare correspondence, memoranda, reports, and briefing materials.
• Track assignments and follow-up items to ensure timely completion.
• Prepare executive meeting summaries, action-item documentation, and follow-up readbacks to ensure clarity of direction and accountability.
• Schedule and coordinate meetings with external agencies, including parish officials and other governmental entities.
• Support executive-level documentation, situation reporting, and coordination during emergency activation under the direction of the Regional Director.
• Monitor recurring reporting deadlines and ensure required documentation is submitted timely.

Position-Specific Details:

Appointment Type: This appointment type can be filled as Probational, Promotional, Lateral Transfer, Detail to Special Duty, or Job Appointment.

Career Progression: This position does not participate in a Career Progression Group.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

For further information about this vacancy, contact:

Sage Celestin

SE LA Flood Protection Authority-East

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