Court Coordinator - Jail - J14080 - 37200

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SUMMARY: Interprets and executes court orders which determine an inmate's length of stay or time of release from jail.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Handles all correspondence generated by the courts related to inmates. Ensures that court orders are carefully followed and executed without error.

Types correspondence and other documents and materials, using a typewriter and/or database software. Uses a spreadsheet and/or database software to input and retrieve information.

Establishes and maintains records and files regarding inmate incarceration/release. Uses them to prepare reports regarding inmates.

Conducts research, as needed, to respond to routine questions about particular areas of responsibility.

Reviews, validates and processes documents requiring basic knowledge and expertise related to the court system.

Updates booking cards. Maintains transfer logs for prisoners sentenced to CCF, SATF, and any other probation treatment facilities. Submits 48-hour release cards for prisoners.

Prepares and mails responses to routine inquiries.

Prepares and issues documents according to specific instructions or established guidelines.

Reads work order to obtain information such as type of case, case number, number of copies required, and spelling of participants' names.

Responds to inmate requests (correspondence). Answers questions and concerns from relatives of inmates.

Performs such other related duties as may be assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any employee who drives a vehicle on official business must have a driving record which meets standards set by the County and the County's insurance carrier.

EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED) plus a minimum of six months of responsible clerical work experience or any equivalent combination of education and experience which provides the required knowledge skills and abilities.

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively to members of the staff, the general public and/or employees of other organizations.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES: Ability to understand written and oral directions.

Ability to communicate effectively both by telephone and in person.

Ability to work alone or as a member of a team.

Ability to type and utilize a personal computer.

Bilingual ability is desirable.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

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