Property Administrator

Whitecap Search is seeking a dedicated and detail-oriented professional to join a leading real estate investment firm. This role involves supporting a portfolio of industrial properties and working directly with property owners. The successful candidate will thrive in a fast-paced environment where collaboration and customer service are key.

Responsibilities

• Prepare tenant notices, correspondence, and other property-related communications.
• Update and maintain property information and tracking logs.
• Monitor and follow up on tenant maintenance responsibility compliance.
• Track roof maintenance, leaks, and repair activity.
• Assist with the preparation of vendor and construction contracts.
• Ensure timely processing of accounts payable and accounts receivable.
• Perform data entry and prepare reports and documentation using Microsoft Office and internal property management/accounting systems, including MRI and Kardin.
• Gather, maintain, and track Certificates of Insurance for tenants and vendors.
• Provide administrative support to the property management team and assist with additional projects as needed.

Requirements

• 2 years of experience within Property Management.
• MS Office experience required.
• Yardi / MRI experience required.

Schedule & Work Environment

• Hybrid schedule: 4 days onsite and 1 day remote each week.
• Hours: Monday through Friday, 8:30 AM - 5:30 PM.

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Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted guarantee of certain compensation package for position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.