Administrative Specialist

Job Title Job Description Required Qualifications Associate degree. Two (2) years of related work experience. Key Responsibilities Provides administrative and organizational support to assigned area, including performing research, analyzing, summarizing, and interpreting data, preparing reports and research documents, processing incoming/outgoing mail, preparing correspondence and memos, creating and maintaining record system for area of responsibility, filing, faxing and photocopying. Types and processes various departmental forms, including work orders and payroll information; runs time report and completes weekly payroll sheets. Assists with customer service and provides relevant information to students, faculty, staff, and the community. Responds to walk-in and online requests for services and receives and screens calls. Trains and supervises work-study students and assigned personnel. Tracks, maintains, and reconciles budget information for assigned department; assists with annual budget preparation; completes and submits purchase requisitions; reviews contracts; maintains accurate files and records for area of responsibility. Calculates and verifies Adjunct Contracts; ensures correct pay for employees from appropriate cost center. Assists with Adjunct packets to ensure all required forms are completed correctly before submittal. Assists department personnel with customer service. Keeps appointment calendars and schedules appointments; makes reservations and travel arrangements; receives and screens calls and refers callers to appropriate employees. Procures and receives books, equipment, supplies, and services for assigned department; prepares specifications for bids and quotations; maintains inventory of office supplies/equipment; orders new materials as required. Attends departmental, staff or other meeting to exchange information. Other duties and special projects as assigned and directed by the President or their designee. Knowledge, Skills, & Abilities Successful candidates should possess the ability to communicate well both verbally and in writing. Be skilled in customer service, scheduling and recording keeping. The successful candidate must perform skilled work involving set procedures and frequent problem solving. Possess an eye for detail to produce accurate results, proper grammar and business letter composition skills. Must be flexible, creative and have the ability to work as a team and independently. Possess the ability to multi-task and be skilled in time management with good organizational skills. Veteran's Preference Information This position is eligible for Veterans Preference pursuant to Chapter 295 of Florida Statutes. Preference will be given to eligible veterans and their spouses in accordance with the statute and requires the applicant to submit eligible documentation such as a DD-214 (or equivalent). If you are submitting a copy of a DD-214, please ensure the social security number and date of birth is redacted and/or removed. Benefits Daytona State College offers a variety of benefits to our regular full-time employees, including: Health Insurance: Medical, Dental, Vision, Flexible Spending Account (FSA), Dependent Care Flexible Spending Account. Retirement Options: Florida Retirement System Pension Plan, Deferred Retirement Option Program (DROP), Florida Retirement System Investment Plan, State Community College System Optional Retirement Program (SCCSORP), 403(b) and 457(b) Retirement Savings Accounts. Supplemental Insurance: College Paid Basic Life Insurance, Voluntary and Dependent Life Insurance, Sick Leave Pool, Cancer Insurance, Critical Illness Insurance. Paid Time Off: Vacation & Sick Leave, Holidays & College Breaks. Holidays: New Year's Day, Martin Luther King Day, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving & the following day, Christmas Day. Additional Benefits: Tuition Reimbursement for employees as well as their spouses and dependents, Onsite Wellness/Fitness Center, Employee Assistance Program (EAP). Please note: Adjunct, part-time and temporary full-time staff may be eligible for certain benefits if qualification criteria are met. Daytona State College