Legal Assistant

Legal AssistantWe are seeking an experienced Legal Assistant to support the United States Attorney's Office (USAO), Western District of Michigan (WDMI). Your responsibilities will include assisting with witness management, arranging travel, coordinating with various agencies, preparing documentation, and ensuring adherence to Department of Justice (DOJ) guidelines. This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.ResponsibilitiesAssist with witness management before, during, and after court appearancesWork directly with fact witnesses to ensure their participation in court, pre-trial conferences, trials, and grand juryReceive/welcome visitors and ensuring they are directed appropriatelyField phone calls/inquiries from fact witnesses about court schedules, appearances, and reimbursementsObtain and document necessary information to arrange witness travel and process reimbursementsInitiate contact with fact witnesses to notify them of travel arrangements, appearance dates, and timesDetermine any special needs or circumstances of fact witnesses during initial contactUse sound judgment to notify AUSA of any special circumstances or needs of fact witnessesConfer with AUSAs regarding fact witness appearances and special circumstances (e.g., special authorizations, etc.)Complete and submit necessary documentation for special authorizationsObtain prior approval before proceeding with travel arrangementsEnsure all travel documents and appearance schedules are provided to fact witnesses before their court appearancesMake travel and lodging arrangements for fact witnesses in accordance with DOJ and USAO policies and proceduresMeet and greet fact witnesses upon arrival at designated hearings or pre-trial conferencesOffer and conduct courtroom orientation, accompany witnesses to court, and ensure a safe waiting area is availableCollect necessary documentation and signatures for fact witness reimbursementPrepare and submit witness reimbursement documentation, including vouchers and other required formsFurnish requested information regarding pending and completed fact witness vouchersGather required documentation and reconcile Government Travel AccountsObtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, etc.Complete recurring documents, ensuring they conform to the rules governing style and formatCompose letters requiring knowledge of legal procedures and fact witness laws and regulationsPerform general office procedures related to fact witness management (e.g., establish/maintain files, documents, etc.)Assemble documents and information for fact witness files according to procedures and DOJ regulationsEstablish and maintain calendars or databases of active and pending fact witness appearances if requestedTrack hearings, trial dates, grand jury, and scheduling conferencesPerform other administrative and logistical duties related to fact witness management as required or assignedPerform duties independently by using excellent judgment and problem-solving skills related to witness appearancesHandle uncooperative witnesses who might refuse to comply with subpoenas (e.g., co-defendants, etc.)Report to the Supervisor of the LECC/VW section within the USAO-WDMIKnowledge & SkillsKnowledge of legal procedures and terminologyKnowledge of word processing software (e.g., Microsoft Word, etc.)Strong communication, decision-making, and multitasking skillsExcellent judgement skills in high-pressure courtroom situationsBackgroundExp. working within a legal setting preferredExp. in witness management preferredExp. providing trial support preferredExp. in administrative work preferredEducationHigh school diploma or equivalent requiredUndergraduate degree preferredLocationGrand Rapids, MI 49503TeleworkTelework is availableClearanceU.S. citizenship required as it supports the U.S. federal governmentClientDepartment of Justice (DOJ)TravelTravel may be requiredWork Hours40 hours a week8 hours per dayEmployment ClassificationEmployment Classification Eligibility — NonexemptRelocationNot eligible for relocation benefits****************** KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law. Other Considerations. Applicants will be subject to a background investigation. Individual's primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.