Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to support senior leadership within a services environment in Arlington, Virginia. This Contract to permanent opportunity is ideal for someone who excels at keeping schedules organized, managing complex travel logistics, and ensuring executive priorities stay on track. The role requires strong judgment, attention to detail, and the ability to coordinate high-level meetings and daily administrative needs with care.

Responsibilities:
• Manage executive calendars, prioritize appointments, and resolve scheduling conflicts to support shifting business needs.
• Arrange domestic and international travel plans, including itineraries, accommodations, transportation, and related logistics.
• Coordinate travel details from start to finish and provide timely updates when plans change.
• Organize executive meetings by securing meeting space, confirming attendance, preparing schedules, and supporting follow-up actions.
• Serve as a reliable point of coordination for leadership activities, helping maintain efficiency across daily operations.
• Prepare and distribute meeting materials, agendas, and relevant documentation to keep executives informed and prepared.• Proven experience supporting executives in an administrative or executive assistant capacity.
• Strong ability to manage complex calendars and balance competing priorities effectively.
• Experience booking and coordinating travel arrangements with a high level of accuracy.
• Confidence supporting executive meetings and handling related scheduling and logistics.
• Excellent organizational skills with close attention to detail and deadlines.
• Strong written and verbal communication skills with a detail-focused approach.
• Ability to work independently, use sound judgment, and maintain confidentiality.