Accounting Specialist

TM Process & Controls, Inc. is a full-service design-build company that provides custom process and automation solutions to the food and beverage manufacturing industry. Our employees' technical design and hands-on field experience has developed, executed, and commissioned technical solutions throughout the United States and the Caribbean. We are a fast-growing process & process controls company in search of a talented individual who would like to further their career as an accounting specialist.

Position Summary: The Accounting Specialist plays a key role in supporting the financial operations of the company through accurate processing of accounts receivable, accounts payable, job costing, reconciliations, and general accounting activities. This position requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities while maintaining confidentiality and accuracy.

The Accounting Specialist works closely with project managers, vendors, customers, and internal departments to ensure timely processing of financial transactions and compliance with company policies and procedures.

Key Responsibilities

• Accounts Receivable
• Create and maintain customer accounts in QuickBooks Desktop.
• Activate and maintain client jobs and project records.
• Generate and distribute customer invoices accurately and timely.
• Apply customer payments and maintain accurate account records.
• Research and resolve billing discrepancies.
• Accounts Payable
• Create and maintain vendor accounts.
• Review, verify, and process vendor invoices.
• Ensure proper coding and approvals are obtained.
• Maintain vendor files, W-9s, and insurance documentation.
• Resolve vendor inquiries and discrepancies.

General Accounting

• Assist with month-end and year-end closing activities.
• Maintain accurate financial records and supporting documentation.
• Prepare journal entries as assigned.
• Assist with sales tax reporting and compliance activities.
• Support annual audits and financial reviews.
• Assist with job costing and project profitability tracking.

Administrative Responsibilities

• Monitor accounting-related email inboxes and respond in a timely manner.
• Maintain organized digital and physical accounting files.
• Support internal departments with accounting-related requests.
• Assist with document management and record retention.

Additional Responsibilities

• Serve as a backup for the Administrative Assistant position, including front desk coverage, answering phones, greeting visitors, and general office support as needed.
• Perform additional tasks and responsibilities as assigned to support team and organizational goals.

Minimum Qualifications

• High school diploma or GED required.
• Minimum 3 years of accounting experience.
• Minimum 3 years of experience using QuickBooks Desktop.
• Proficiency in Dropbox, Microsoft Excel, Word, Outlook, Teams, and SharePoint.
• Strong understanding of accounting principles and processes.
• Experienced in paperless office environment.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to prioritize tasks and meet deadlines.

Preferred Qualifications

• Associate or bachelors degree in accounting, Business, or related field.
• Experience with construction, project, or job-cost accounting.
• Knowledge of payroll processing and multi-state payroll compliance.
• Experience with sales tax reporting.
• Advanced Microsoft Excel skills.
• Accounting certification or coursework preferred.
• Electronic Document Management Environment
• Bilingual in English and Spanish strongly preferred

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully preform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for long periods of time; stand; walk; use hands to finger handle or feel; reach with hand and arms; grasp and manipulate objects; and talk or hear. The employee may be required on occasion to climb stairs and/or ladders; kneel; stoop; crouch; and crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

The nature of this job takes place in a clean, pleasant, and comfortable office setting. This position will require a minimum of 5% travel time. This is an Onsite position (Not Remote or Hybrid).