Accounting Specialist

Job Description

Job Description

Description:

SUMMARY:

Kam-Way Express Inc is seeking to hire a detail oriented individual to fill their Accounting Specialist 

role. This is a dynamic role that requires someone capable of multitasking, customer relations and time 

management. The role will be focused on accurately processing POD’s, billing Customers and paying 

Carriers.

DUTIES & RESPONSIBILITIES:

• Receive, verify, compare, and match PODs with information in TMW system
• Contact carriers to retrieve missed pieces of received PODs
• Assures timely and accurate invoicing
• Makes recommendations to improve quality of invoicing procedures
• Process accounts payable invoices on daily basis using Great Plains and TMW software
• Verify various information such as but not limited to, carrier names, freight costs, TCH advances, to ensure accuracy for payment
• Perform combination of routine calculating, posting and verifying duties to maintain record in accuracy by using journals and ledgers or computer.
• Reconcile or note and report discrepancies found in records.
• Weekly filing of payable documents for safe keeping, and code documents for files according to company procedures.
• Maintain good relationship with Customers and Carriers, communicate effectively with 
• customer service, and all internal departments.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Carry out established rules and policies to ensure consistency in standard, and to protect 
• company interests
• Comply with federal, state, and company policies, procedures, and regulations.
• Resolving purchase orders, contracts, invoices, or payment discrepancies and documentation; 
• insuring credits are received for outstanding memos.
• Verify vendor accounts by reconciling monthly statements and related transactions, and 
• applying deduction basing on instruction. 
• Protect organization's value by keeping information confidential internally and externally
• Other duties as assigned to assist the accounting department.

Requirements:

QUALIFICATIONS:

Minimum High school diploma or equivalent work experience

1-2 year’s work experience in a similar capacity.

Customer Service experience preferred

Strong problem solving skills

Microsoft Office and experience in use of Outlook, Word and Excel is a definite asset. 

CUSTOMER SERVICE: 

Knowledge of principles and processes for providing customer services to both Customers and Carriers. 

This includes Customer/Carrier needs assessment and meeting quality standards for services.

WORKING CONDITION/PHYSICAL EFFORT:

General office environment. Work is generally sedentary in nature, but may require standing and

walking for up to 10% of the time. Work is generally performed within an office environment, with 

standard office equipment available.