Legal Billing Coordinator

Location: open to Pasadena, Cerritos, or Irvine offices Schedule: Full-Time | Open to Fully Onsite Position Overview: We are seeking an experienced E-Billing Coordinator to manage the full lifecycle of electronic billing processes. This role will focus heavily on submitting, tracking, and resolving e-bills through various client platforms, ensuring compliance and timely payment. The ideal candidate brings strong attention to detail, excellent communication skills, and hands‑on experience with high-volume e-billing environments. Key Responsibilities: Manage the complete e‑billing cycle from invoice submission through client approval and payment tracking Submit invoices through multiple e‑billing platforms (such as Legal Tracker, TyMetrix 360, Collaborati, CounselLink, etc.) Review invoice data and formats (including LEDES) to ensure accuracy prior to submission and reduce rejections Monitor invoice status, identify rejections, and coordinate corrections or resubmissions as needed Handle appeals by working closely with internal teams to resolve billing issues and secure approvals Track invoice progress through client portals and follow up on delayed or stalled payments Maintain organized records of billing activity, client requirements, and submission timelines Assist with onboarding new clients or matters into e‑billing platforms as needed Partner with billing teams and internal stakeholders to ensure smooth and compliant billing processes Qualifications: Minimum of 5 years of e‑billing experience, preferably within a law firm or professional services environment Strong experience working with multiple e‑billing platforms (Legal Tracker, TyMetrix, Collaborati, CounselLink, etc.) Familiarity with LEDES billing formats and common submission requirements Experience handling invoice rejections, troubleshooting issues, and managing appeals High level of accuracy and ability to manage deadlines in a high‑volume environment Strong communication skills and ability to collaborate with internal teams Advanced Excel skills (pivot tables, lookups, tracking/reporting) Preferred Qualifications: Experience with Aderant (a plus, but not required) Background supporting high‑volume e‑billing portfolios Additional benefits include health benefits (medical, dental, and vision), Health Savings Account, Flexible Spending Account, Dependent Care, 401(k) match, profit sharing plan, and 16 vacation/sick days to start. Employer/Veterans/Disabled The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers #J-18808-Ljbffr LHH