Executive Assistant

Title: Administrative Assistant

Duration: 6-month Assignment supporting 4 leaders

Potential of extension contingent upon budget

Location: Hybrid - 3 days onsite in Clark

Department: Research & Innovation

Reports to: VP Operational Excellence

About Us:

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 22 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Job Summary

The Administrative Assistant will provide day-to-day support for the VP Operational Excellence, VP Digital Transformation, VP Communication & SVP Consumer Experience & Inclusive Innovation. This role focuses on maintaining order through efficient data tracking, coordination, and hands-on help with meetings and events. The ideal candidate is a proactive individual who is comfortable with routine administrative tasks and enjoys ensuring that the team has everything they need to operate smoothly. The position is centered on "boots-on-the-ground" support, who takes pride in creating an efficient working environment and is comfortable shifting between desk-based administrative tasks and active event coordination.

Key Job Responsibilities

• Data & Excel Management: Maintain and update POs with high accuracy; perform regular data entry and organize lists to ensure all team information is current and accessible.
• Event & Meeting Logistics: Organize meeting agenda for international and local team visits. Lead the physical setup for all meetings and events, including room preparation, signage, and equipment readiness.
• Catering Coordination: Manage all food and beverage required for events and meetings from sourcing and ordering to overseeing on-site delivery, setup, and cleanup.
• Administrative Operations: Monitor and restock office supplies, handle incoming deliveries, and provide general troubleshooting support for daily office needs.
• Organizational Support: Assist with calendar scheduling, visitor registration, PPE registrations, book travel and manage expense reports, document organization (digital and physical)
• Other duties and responsibilities as needed

Skill Requirements

• 5+ Years experience in supporting executive level leadership
• Proficiency in Excel: Comfortable using Excel for basic tasks like creating lists, sorting data, and simple formatting.
• Strong Organization: Ability to keep track of multiple small tasks and meet deadlines reliably.
• Service-Oriented: A helpful and proactive attitude, especially when coordinating food or setting up for events.
• Attention to Detail: High accuracy when entering data or checking meeting details.
• Communication Skills: Ability to communicate clearly and professionally with colleagues and external vendors and maintain professional confidentiality
• Basic Tech Skills: Familiarity with Microsoft Office (Word, Outlook) and a general comfort learning new basic software tools.

Equal Opportunity & Inclusion Statement

Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If youre excited about this role but dont meet every requirement, we still encourage you to apply

Application Process

Please submit your resume and a short cover letter through our online portal. Our process includes an initial resume review, a virtual interview, and a short technical assessment. If you need accommodations, feel free to inform uswe are happy to assist.

Join Us

At Cogent Infotech, your ideas matter. Join a purpose-driven organization that celebrates diversity, encourages collaboration, and invests in your future.