Administrative Assistant Sr

Job Description

Job Summary: The Administrative Assistant Sr is responsible for highly complex and sensitive administrative and departmental functions in assisting senior level department heads within assigned areas. May support multiple managers and/or department heads, provides supervision to other clerical and administrative support staff as deemed appropriate. Coordinates the completion of complex projects. Responsibilities include but are not limited to providing advanced level departmental administrative support, creating PowerPoint presentations, maintaining calendars, telephones, records, minutes, correspondence, filing and faxing. Performs other duties as needed.

Education and Experience: Associate's Degree or two years of college required. Experience may be considered in lieu of degree. Minimum five years of secretarial, clerical or administrative experience required, preferably in healthcare, academic, psychiatric and/or outpatient setting.

Knowledge and Skills: Knowledge of medical terminology preferred. Able to read; write legibly; speak in English with professional quality; use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access). Excellent communication skills. Operate and troubleshoot basic office equipment required for the position. Able to relate and communicate positively, effectively, and professionally with others; work calmly and respond courteously when under pressure; collaborate and accept direction. Able to think critically; manage multiple assignments effectively; perform basic math functions; organize and prioritize workload; work well under pressure; problem solve; recall information with accuracy; pay close attention to detail; work independently with minimal supervision. Recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators. Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, identify and distinguish various sounds associated with the workplace; see adequately to read computer screens, and written documents necessary to the position.

Licensures and Certifications: Valid Driver's License required at time of hire.

About Us

Our mission is to continue the teaching and healing ministry of Jesus Christ. Our core values are compassion, excellence, humility, integrity, justice, teamwork and wholeness.

About the Team

Loma Linda University Health is a Seventh-day Adventist, faith and values based Christian institution. Candidates must understand and embrace the mission, purpose, and identity of Loma Linda and its affiliated entities.

We are an equal opportunity employer committed to the principles of diversity. We provide equal opportunities in all aspects of the employment process to every individual, regardless of gender, race, color, age, national origin, ancestry, physical or mental disability, marital or veteran status, genetic information or any other characteristic protected by law. In addition, we will provide reasonable accommodations for otherwise qualified individuals requesting an accommodation due to a disability. If you need accommodation assistance with accessing our job listings or completing an application, or during any other phase of employment with us, please contact Human Resources Management at View phone number on click.appcast.io.

Loma Linda University is a religiously-qualified Equal Opportunity Employer under Title VII of Civil Rights Act of 1964. No question on this application is asked for the purpose of unlawfully limiting or excluding any applicant's consideration for employment because of race, color, religion, gender, age, national origin, disability, genetic information, or any other status protected by applicable law. If you need a reasonable accommodation in the hiring process, please notify Human Resource Management.

Loma Linda University prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at Sex Discrimination & Sexual Misconduct Title IX | Loma Linda University (llu.edu).

We appreciate your interest in Loma Linda and wish you success in your job search!