Executive Assistant Office Manager

Job Description

Job Description

About the Company

Naoris Quantum Protocol Inc. is a fast-growing post-quantum digital trust infrastructure company that has developed a decentralized trust validation platform designed to provide continuous, verifiable digital trust for critical infrastructure and enterprise systems. Our Founder, has more than 20 years of experience as Ethical Hacker and C-Level roles in regulated and critical areas. Advisor to multi-billion-dollar businesses and nation- state projects in cyber espionage, cyber war and cyber terrorism mitigation. Our platform addresses a fundamental shift in cybersecurity requirements: modern infrastructure can no longer merely assume trust but must prove it continuously.

Founded in 2026 and backed by leading venture investors, we have grown rapidly to serve enterprise customers across financial services, healthcare, and critical infrastructure. With a strong ARR trajectory and a clear path to market leadership, we are preparing for an IPO this fall — one of the most exciting milestones in our company's history.

About the Role

We are looking for a highly organized, proactive, and adaptable Executive Assistant to provide high-level support to three executives in a fast-paced, dynamic environment. This is a critical role that requires someone who thrives under pressure, anticipates needs before they arise, and brings calm precision to a demanding workload. You will be the operational backbone for our leadership team — managing schedules, coordinating complex travel, and ensuring our office runs seamlessly.

Key Responsibilities

Executive Support

• Manage and prioritize calendars for three executives, resolving scheduling conflicts and ensuring leaders are prepared for every meeting
• Draft, proofread, and send correspondence, reports, and presentations on behalf of executives
• Screen and triage emails, calls, and meeting requests, escalating only what requires executive attention
• Prepare briefing materials, agendas, and follow-up action items for internal and external meetings
• Handle sensitive and confidential information with absolute discretion

Travel Coordination

• Plan and book all domestic and international travel including flights, hotels, ground transportation, and dining reservations
• Build detailed itineraries that account for time zones, layovers, visa requirements, and executive preferences
• Manage last-minute changes and travel disruptions with speed and composure
• Track travel expenses and submit accurate expense reports in a timely manner

Office Management

• Oversee day-to-day office operations including supplies, vendor relationships, and facilities coordination
• Serve as the primary point of contact for building management, IT, and service providers
• Coordinate office events, team meetings, and executive visits including catering and logistics
• Maintain organized filing systems (digital and physical) and ensure office processes run efficiently

Qualifications

Required

• 5+ years of experience as an Executive Assistant, preferably supporting multiple senior leaders simultaneously
• Exceptional organizational skills with the ability to manage competing priorities without dropping the ball
• Outstanding written and verbal communication skills
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
• Experience booking and managing complex domestic and international travel
• Proven ability to handle confidential information with professionalism and discretion
• Ability to work independently, anticipate needs, and make sound decisions in real time

Preferred

• Experience supporting C-suite executives in a high-growth or fast-paced company
• Familiarity with expense management tools (Concur, Expensify, or similar)
• Experience with project management tools (Asana, Monday.com, or similar)
• Associate's or Bachelor's degree in Business Administration or related field

What We Offer

• Competitive salary commensurate with experience
• Comprehensive health, dental, and vision benefits
• Generous PTO and paid holidays
• Professional development opportunities
• A collaborative, high-energy team environment