Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day invoice and payment activities for a team based in Dover, New Hampshire. This Long-term Contract position is ideal for someone who can manage high-volume payables work with accuracy, strong organization, and a solid understanding of payment processing. The person in this role will help maintain timely vendor payments, ensure coding is correct, and contribute to efficient financial operations.

Responsibilities:
• Review and process incoming invoices with careful attention to accuracy, completeness, and approval status.
• Assign proper general ledger or account codes to invoices to support accurate financial reporting.
• Prepare and execute payment activities, including ACH transactions and scheduled check runs.
• Reconcile payable records and resolve discrepancies by working with internal partners and vendors.
• Monitor payment timelines to help ensure obligations are met in accordance with company procedures.
• Maintain organized documentation for invoices, approvals, and payment records to support audit readiness.
• Respond to vendor and internal inquiries related to invoice status, payment details, and account issues.• Hands-on experience in accounts payable or a closely related accounting support role.
• Working knowledge of invoice coding and account allocation practices.
• Experience processing electronic payments, including ACH transactions.
• Familiarity with check run preparation and payment cycle coordination.
• Strong attention to detail with the ability to manage transactional data accurately.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Effective communication skills for collaborating with vendors and internal teams.