Administrative Assistant III

[About the Role]
Join Indotronix as an Administrative Assistant III in Norfolk, VA, where your organizational excellence and proactive mindset will directly support our dynamic Program Management Office. This onsite position offers the opportunity to work closely with project managers, superintendents, and schedulers, ensuring seamless project operations and contributing to high-impact initiatives.

[Responsibilities]

- Deliver comprehensive administrative support to the program team, ensuring smooth day-to-day operations.
- Maintain accurate project records, reports, and databases, upholding the highest standards of data integrity.
- Facilitate clear, effective communication between internal, external, and corporate teams.
- Coordinate schedules, meetings, and appointments for management and stakeholders.
- Prepare polished presentations and reports using advanced Microsoft Office skills.
- Uphold confidentiality while handling sensitive information.
- Identify and resolve administrative issues, continuously improving processes for greater efficiency.

[Required Skills and Experience]

- Minimum 3 years of administrative experience in a fast-paced, deadline-driven environment.
- Proficient in Microsoft Office Suite: Excel (advanced), Outlook (advanced), Word, PowerPoint, and SharePoint.
- Strong organizational, time management, analytical, and problem-solving abilities.
- Excellent written and verbal communication skills, comfortable engaging with all levels of management.
- High attention to detail and accuracy.
- High school diploma or equivalent.

[Preferred Skills]

- Bachelor's degree in Business Administration, Communications, or related field.
- Experience in shipyard or industrial project environments.

[Benefits]

- Gain exposure to large-scale program management and cross-functional collaboration.
- Build a professional network within a leading organization.
- Enhance your skills with advanced tools and real-world project coordination.
- Competitive hourly compensation.
- Consistent 1st shift schedule (7:15 AM - 4:00 PM, Monday-Friday) for work-life balance.

[How to Apply]

Ready to elevate your administrative career? Submit your resume today to join our team and make a direct impact on critical programs in Norfolk, VA.

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