Administrative Assistant

Administrative Assistant

At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.

Position Summary: The Administrative Assistant provides comprehensive support for general office operations, events, and projects. This role assists officers, program leaders, visitors, volunteers, staff, corps members, community groups, and clients by performing a variety of administrative tasks. Responsibilities include answering telephones, managing correspondence, and handling day-to-day office duties. This is a full-time, on-site position.

Essential Responsibilities:

• Provides timely, smooth and professional communication and correspondence related to all corps programs, including feedback and follow-up with staff, leadership, corps members, program leaders, clients, visitors, and volunteers
• Manages and distributes incoming calls, mail, email, and faxes.
• Work with Corps Officer and other staff to create, prepare, and send mailings, and emails, as needed.
• Maintains inventory of supplies, furnishings, equipment; ordering supplies as requested.
• Assist with the recording of all donations (mail and other) as directed and prepare income sheet for bookkeeper.
• Maintain spreadsheets and databases.
• Assist Corps Officer with maintenance of schedule and Outlook calendar.
• Maintain forms (social services, youth registration, employment) as requested.
• Create weekly worship bulletins, periodic flyers and other church communication materials.
• Provide input to building upkeep and maintenance needs – report all problems, schedule outside vendors as needed.
• Attend meetings, including advisory board, recording notes and preparing minutes as requested.
• Volunteer coordination using The Salvation Army volunteer databases.
• Perform other duties as assigned

Qualifications:

Education/Experience:

• High school graduate or equivalent (GED) required; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• Two years of office or administrative experience (preferred)

Skills, Knowledge & Abilities:

• Maintain strict confidentiality
• Excellent organizational, grammar, writing and typing skills
• Ability to communicate effectively and accurately

Computer Skills:

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Willingness to learn new software as needed

Certificates and Licenses:

• Complete Safe From Harm training, and keep current as needed
• Must have a current valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR)

Full Time benefits

• Health Care Benefits which include:
• Medical
• Dental
• Vision
• Hearing
• Flexible spending accounts
• AFLAC
• Voluntary life insurance benefits
• Short-Term and Long-Term Disability options
• Pet Insurance
• Pension contributions (currently 6.0% of your earnings) begin the first quarter after 1 year of employment.
• Vesting starts after three years of employment, 100% vested after five years of employment
• The Salvation Army also offers a 403(b) voluntary retirement savings plan in which you may participate immediately, with approved vendors. There is currently no organizational match for 403(b) contributions.
• Employee Discounts

• Paid Time Off which includes:

• Sick days begin accruing the first of the month following 30 days of employment and you may begin to use accrued sick days once available.
• Up to (6) earned sick days per year may be used as discretionary days.
• Vacation begins accruing the first of the month after one full calendar month after employment begins, and you may begin to use vacation days after (90) days of employment.
• The accrual rate is based upon years of service and approved hours worked.
• You will receive up to 2 personal days per year based on date of hire.
• Birthday off with pay.
• Paid holidays are effective immediately.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

Mission Statement: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.