Senior Administrative Business Operations Lead Office of the CEO

Administrative Business Lead

We are seeking a highly organized and strategic Administrative Business Lead to support the CEO in managing complex business and administrative functions. This position plays a crucial role in ensuring smooth executive operations, coordinating strategic initiatives, and maintaining efficiency in the Office of the CEO.

As part of a three-person administrative team, this role serves as the most junior of the group, requiring a proactive mindset, strong problem-solving skills, and the ability to operate independently while collaborating with key stakeholders.

Work Environment & Fit: This position is part of a three-person administrative team supporting the CEO, offering an exciting opportunity to work in a dynamic, high-impact executive environment. The ideal candidate thrives in a fast-paced setting while managing priorities with precision and professionalism.

Key Responsibilities:

• Executive Time Management Organize and prioritize schedules to ensure alignment with business priorities.
• Travel & Expense Coordination Manage complex travel itineraries, anticipate conflicts, and process expenses in compliance with company policy.
• Project & Task Ownership Drive key deliverables, structuring work to optimize efficiency and achieve goals.
• Event Planning & Coordination Orchestrate large meetings, town halls, and executive offsites with detailed logistics management.
• Technology & Process Optimization Oversee administrative technology capabilities and ensure compliance with policies and best practices.
• Stakeholder & Business Engagement Serve as a liaison between executives, internal teams, and external stakeholders to support the CEO's priorities.
• Adaptability & Communication Effectively adjust to changes in business priorities, ensuring seamless operational execution.
• Confidential Administrative Support Manage high-level business matters with discretion and professionalism.

Basic Qualifications: Must-Have:

• Minimum 7 years of experience in administrative support for senior executives.
• Expertise in decision-making, prioritization, and discretion in handling confidential matters.
• Excellent written and verbal communication skills, with strong active listening abilities.
• Ability to operate in ambiguity and make quick decisions with limited information.
• Strong understanding of business operations, strategic scheduling, and executive coordination.
• Prior experience supporting C-level executives in a financial or technology firm.
• Familiarity with global business coordination and executive leadership workflows.