Executive Assistant

Job Description

Job Description

Overview

Be at the center of IT leadership and make an impact. As a trusted partner to senior IT leaders, you’ll keep priorities moving, maximize executive effectiveness, and bring people, information, and action together.

This is a dynamic role for someone who  anticipates needs, thrives on complexity, and gets things done . You’ll manage schedules and travel, orchestrate leadership meetings, prepare high-impact presentations and communications, track commitments, and handle sensitive information with discretion and sound judgment. You’ll also help shape IT’s culture, engagement, well-being, diversity, and community initiatives.

If you’re  organized, proactive, collaborative, and energized by working at the heart of a fast-moving organization , this is your opportunity to be more than an Executive Assistant—you’ll be a true  force multiplier for IT leadership .

Responsibilities

• Manages the executive's schedules
• Makes travel arrangements to make best use of time
• Facilitates staff meetings with agenda as well as notes and tracks actions to completion
• Takes an outcome based approach to managing IT Associate Engagement, Well Being, Culture, Diversity
• and Community Engagement goals
• Gathers, compiles, verifies, and analyzes information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases
• Facilitates smooth communications between the executive and coworkers and between the executive and external parties such as media, customers, and the public
• Handles confidential information
• Maintains the security of the executive's records and files
• Assists with supporting Executive Committee EA’s for Leadership meetings & Board meetings (as needed and determined by CEO’s EA)
• Monitors, reviews, and approves standard expenditures to ensure the activities of the office are conducted within established budgets for IT
• Performs tasks using independent judgment and discretion
• Prepares documents and presentation materials
• Screens and responds to incoming correspondence, inquiries, and phone calls
• Drafts letters and official information releases
• Arranges and attends meetings
  • Takes and distributes minutes
• Remains knowledgeable of corporate policy
• Performs other tasks as assigned

Qualifications

• Associates degree or relevant experience
• Five years of relevant experience supporting executives in large organizations
• Skilled at administrative tasks
• Knowledge of corporate policy