HR Manager

Job Description

Our Law Firm client is seeking a Human Resources Manager to provide HR support to its U.S. offices, with particular focus on the Bay Area, while working closely with local Office Administrators. This is a full‑time, exempt position based in the Washington D.C. office , with regular travel required to the San Francisco and Palo Alto offices as needed.

Primary Responsibilities

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• Identify and escalate HR‑related issues to appropriate internal stakeholders.
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• Independently manage basic employee relations and performance management matters.
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• Own local staff onboarding, including collecting new‑hire paperwork and reviewing first‑day information and resources.
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• Partner with the HR Director and immigration counsel to track employees working under visa sponsorship.
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• Verify new‑hire I‑9 documentation to confirm employment eligibility, including monitoring visa and alien documentation expiration dates and requesting updated documentation as needed.
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• Maintain employee personnel files in compliance with California law, upholding strict confidentiality of all employee records.
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• Partner with the local Office Administrator and Payroll team on termination processing to ensure compliance with state final‑pay requirements.
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• Support administration of HR policies, researching answers as needed.
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• Assist with tracking and approving timecards for legal secretaries and paralegals.
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• Manage members of the HR team.
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• Support firmwide HR initiatives as needed.
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Recruiting

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• Screen staff new hires in partnership with the Staff Recruiter and Office Administrator.
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Qualifications

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• Bachelor’s degree with a minimum of 5 years of human resources experience in a large organization, preferably within a professional services environment; prior law‑firm experience helpful.
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• Extensive knowledge of California HR‑related laws and regulations .
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• Familiarity with Workday .
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• Ability to manage employee data utilizing an automated HRIS.
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• Strong word‑processing and data‑entry skills.
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• Ability to gather data, compile information, and prepare reports.
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• Ability to verify data input and correct errors.
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• Strong oral and written communication skills.
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• Ability to identify and coordinate resolution of HR problems and inaccuracies.
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• Ability to interact and communicate effectively over the telephone, often in stressful situations.
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• Ability to supervise and train assigned staff.
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• Ability to use independent judgment and manage confidential information.
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• Strong analytical skills.
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• Must be a self‑starter able to work independently with minimal supervision.
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• Strong interpersonal skills, patience, and the ability to maintain effective relationships with coworkers and employees.
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• Must be a successful team player.
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• Ability to work in a multi‑task environment using planning and prioritization skills to manage workload in a fast‑paced environment.
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• Ability to serve as a team lead to successfully complete approved projects and upgrades.
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• Ability to work overtime for several weeks during seasonal hiring periods (e.g., Summer Associates March–May, Fall Associates September–November) and other times as required.
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Working Conditions and Environment

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• Hybrid role requiring at least three days per week (60%) in the Washington D.C. office; up to two days per week (40%) may be performed remotely.
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• Must be available to regularly travel to both the San Francisco and Palo Alto offices as needed.
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• Full‑time position with a standard 37.5‑hour work week; flexible schedule as approved by the Office Administrator.
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• Must be available to work occasional weekends and evenings to meet job requirements.
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