Senior Accounts Payable Specialist

Job Description

Job Description

The Senior Accounts Payable Representative will serve as a key resource within the Accounts Payable function, working closely with vendors, branch locations, purchasing, operations, and the accounting team to resolve issues and maintain accurate financial records. The ideal candidate is highly organized, analytical, proactive, and comfortable working in a fast-paced, multi-location environment.

Key Responsibilities

• Manage the full accounts payable process, including receiving, reviewing, coding, entering, and processing invoices.
• Review invoices for accuracy, appropriate approvals, supporting documentation, and compliance with company policies.
• Match invoices to purchase orders, receiving documentation, and other supporting records.
• Process payments through checks, ACH, and wire transfers in accordance with established procedures.
• Review and reconcile vendor statements and resolve discrepancies in a timely manner.
• Research and resolve invoice discrepancies, payment issues, and vendor account questions.
• Serve as a primary point of contact for vendors regarding invoices, payments, account balances, and other AP-related questions.
• Work closely with branch locations, purchasing, operations, and accounting to resolve outstanding invoices and ensure timely processing.
• Assist with maintaining accurate vendor records, including payment information and required documentation.
• Monitor outstanding invoices and assist with managing aging accounts payable.
• Assist with month-end and year-end close activities, including accruals and account reconciliations.
• Prepare and review AP reports and provide information to management as needed.
• Assist with identifying and correcting process issues and recommend improvements to increase efficiency and accuracy.
• Help ensure proper documentation and internal controls are maintained throughout the accounts payable process.
• Assist with training and supporting other Accounts Payable team members as needed.
• Support audits by providing documentation and responding to AP-related requests.
• Maintain confidentiality of financial and vendor information.
• Perform other accounting and finance-related duties as assigned.

Preferred Qualifications

• Experience supporting a multi-entity or multi-location organization.
• Experience with high-volume invoice processing.
• Experience with ERP or accounting system implementations or process improvements.
• Knowledge of internal controls and accounts payable best practices.

Express Employment Professionals puts people to work in all types of jobs. When you work with Express, you build a relationship with a team of employment professionals in your community who have, in turn, built personal relationships with the businesses that are hiring. Whether you're building a new career or looking for a short-term job to supplement your income, we offer the flexibility to work the way you want, and you'll never pay a fee to Express for our services and support.

Company Description

Express Employment Professionals puts people to work in all types of jobs. When you work with Express, you build a relationship with a team of employment professionals in your community who have, in turn, built personal relationships with the businesses that are hiring. Whether you're building a new career or looking for a short-term job to supplement your income, we offer the flexibility to work the way you want, and you'll never pay a fee to Express for our services and support.