Administrative Assistant

Administrative Assistant (Temporary Assignment)

A distribution company in the Ceres area is seeking a dependable and detail-oriented administrative assistant for a temporary assignment expected to last approximately four months. This role will provide administrative support to the office team, with a primary focus on answering phones, customer service, data entry, and clerical billing support.

The ideal candidate is professional, organized, and comfortable managing multiple tasks in a fast-paced office environment.

Key Responsibilities

Administrative Support

• Answer and direct incoming phone calls in a professional and courteous manner.
• Greet visitors and assist with general office inquiries.
• Manage incoming and outgoing mail, email correspondence, and office communications.
• Maintain electronic and paper filing systems.
• Perform data entry and update records accurately.
• Assist with scheduling, document preparation, and general office support.
• Support various administrative projects as assigned.

Billing & Clerical Support

• Assist with invoice preparation and processing.
• Enter billing information into company systems accurately and timely.
• Verify billing information and supporting documentation.
• Scan, file, and organize invoices and related records.
• Assist with customer account inquiries and billing-related documentation.
• Support the accounting team with clerical tasks and special projects.

Qualifications

• High school diploma or equivalent.
• 1+ years of administrative, customer service, office support, or clerical experience.
• Strong data entry and organizational skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Ability to occasionally lift and move office materials up to 20 pounds.
• Ability to communicate effectively in person and by telephone.

This is an excellent opportunity for an administrative professional seeking a short-term assignment with a collaborative team environment. Candidates who enjoy a variety of administrative and clerical responsibilities and can quickly adapt to new processes are encouraged to apply.