Purchasing Process Coordinator

Purchasing Process Coordinator

Hendrickson is searching for a Purchasing Process Coordinator to join their Purchasing / Supply Chain team at their Woodridge, IL Technical Center. The Purchasing Process Coordinator supports the efficient operation of our Purchasing Department through administration of purchasing processes, data management, reporting, supplier communications, and continuous improvement initiatives. The role develops and maintains departmental systems and procedures, provides administrative support to the purchasing team, and performs assigned commodity buyer responsibilities with guidance from purchasing leadership.

This position provides broad exposure to purchasing operations, supplier management, procurement processes, reporting, compliance support, and continuous improvement activities.

Responsibilities include but are not limited to:

• With guidance from purchasing leadership, handle commodity buyer responsibilities for intercompany purchases and assigned suppliers/commodities including but not limited to:
• Material Cost Reductions
• Development and execution of Commodity Strategies, contract negotiations, analyze industry / market trends, make vs. buy analysis
• Supplier Management including performance reviews; responding to pricing changes and fluctuations in P.P.V.
• Providing administrative support to the members of the Purchasing Department to help the department operate effectively and consistently.
• Issue and track system debit memos for RMRs, rebates, expedited freight, warranty recovery and any other supply chain related issues as required.
• Review new part setups for accuracy in the ERP system and maintains associated purchasing tracking documents.
• Coordinate and execute the monthly supplier price list upload process and works with the team to maintain pricing integrity for purchased parts.
• Run, maintain, and distribute recurring purchasing reports.
• Coordinate supplier communications as required and as directed by purchasing leadership.
• Maintain the Approved Supplier List, including adding and removing suppliers and updating supplier certifications as necessary.
• Handle Purchasing Department P-card activity for department supplies and operating needs and submits related monthly expense reports.
• Coordinate new employee onboarding activities and prepares materials, access needs, schedules, and resources for new employees' first week.
• Regularly updates commodity market indexes for team use. Track and update subscriptions when needed.
• Follows up as needed to ensure assigned administrative tasks and process requirements are completed on time.
• Provide data analysis as requested.
• Champion the continuous improvement of purchasing department processes through development, documentation, and execution of process improvements.
• Other duties as assigned.

The successful candidate will possess:

• BS in Supply Chain or related field preferred.
• 3+ years of administrative experience in a purchasing environment or a BS degree in related field.
• Excellent PC skills, including Outlook, Word, Excel, Co-pilot, Power Point, Power BI, and AI applications.
• Possesses general knowledge of the purchasing process.
• High energy level and strong self-motivation.
• Outstanding organizational skills and strong attention to detail required.
• Strong interpersonal and communication skills, working in a team environment.
• Process-oriented mindset with a commitment to continuous improvement.
• Comfortable learning new purchasing processes, systems, supplier requirements, and data tools.
• Ability to plan, prioritize, and manage multiple responsibilities in a fast-paced environment.
• Proactive follow-up style and willingness to anticipate department needs and take action.
• Builds positive working relationships across functions and communicates professionally with internal stakeholders and suppliers.
• Takes ownership of assigned responsibilities and follows through on commitments.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristics protected by law.

In accordance with applicable pay transparency laws, the salary range for this position is $68,000-90,000 annually depending on experience. Final compensation will be determined based on factors such as experience, education, qualifications, and other job-related criteria. This pay range is provided to ensure transparency and compliance with local, state, and federal regulations.