Executive Administrative Assistant

Executive Administrative Assistant

Fully onsite in NW PDX

$75K-$95K/year. (DOE)

Our client is seeking a polished and resourceful Senior Office Manager who thrives in a fast-paced environment where no two days are the same. This individual will be a trusted partner to leadership, creating a welcoming and efficient workplace while balancing executive support, office operations, and employee experience initiatives. The ideal candidate is highly organized, proactive, relationship-oriented, and able to anticipate needs while managing multiple priorities with professionalism and attention to detail.

Responsibilities

• Serve as a welcoming point of contact for visitors, employees, and external partners while fostering a positive office environment.
• Oversee day-to-day office operations, including supplies, facilities coordination, and vendor relationships.
• Coordinate meetings, calendars, presentations, and administrative activities in support of senior leadership.
• Plan and execute team events, catered meetings, and workplace initiatives that enhance the employee experience.
• Identify operational improvements and proactively resolve issues to ensure seamless office functionality.

Qualifications

• 4–5 years of experience providing administrative support to VP-level or senior executives.
• 2–3 years of experience managing office operations within a professional environment.
• Demonstrated ability to manage competing priorities while maintaining exceptional attention to detail.
• Strong interpersonal, written, and verbal communication skills with the ability to build relationships across all levels of an organization.
• Proficiency with Microsoft Office applications, including PowerPoint, Outlook, Teams, and calendar management tools.