Executive Assistant

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? We should probably talk! An Executive Assistant is needed for a top-ranking real estate team in the Philadelphia area. With the help of this individual, the agents are hoping to focus more on selling Real Estate and much less on the back-end and day-to-day administrative tasks that keep the business moving. We are looking for an exceptional candidate who is proactive, resourceful, and takes pride in getting things done the right way the first time. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-moving environment where priorities can shift quickly. This person should enjoy structure, love checklists, and have the ability to manage multiple moving pieces without letting details fall through the cracks. They are dependable, capable of thinking ahead, and do not require constant follow-up or micromanagement. This role is perfect for someone looking for a long-term opportunity where they can continue to grow professionally, contribute meaningfully to a team, and help improve systems and processes so everyone can work smarter and more efficiently. Compensation: • Salary Range: $60,000-$65,000 • Paid Time Off (PTO) • Stipend Benefits Available • Bonuses - Considered after 120 days • Growth potential Responsibilities: This person's primary responsibilities include, but are not limited to: • Assisting and supporting the owners in all business and personal areas needed • Maintaining database management system(s) • Preparing, managing, and organizing contracts and transaction-related paperwork • Scheduling meetings, appointments, and managing calendars • Screening and directing phone calls; distributing correspondence • Handling requests and queries appropriately and professionally • Producing reports, presentations, marketing materials, and briefs • Assisting and supporting multiple Agents with whatever they need • Assisting clients and helping them to have an extraordinary experience • Managing day-to-day office operations • Tracking expenses accurately and creating effective budgets • Lead management assistance • Assisting with marketing efforts, including social media content, postcards, flyers, listing and buyer packets, and other promotional materials • Helping clients through the closing process • Learning and improving systems and processes to help increase efficiency • Ordering office supplies, signage, and client gifts • Delivering checks, picking up keys • Assisting with staging properties • Taking initiative during downtime to find ways to stay productive and support the team • This person will LOVE checklists, systems, organization, and creating efficiency Qualifications: • Outstanding organizational skills • Strong attention to detail • Proven ability to follow systems and processes consistently • Tech-savvy with the ability to quickly learn and navigate new systems and applications • Strong multitasking abilities; comfortable handling a high-volume workload • Able to prioritize effectively and manage multiple projects at once • Self-starter who can work independently and think proactively • Effective interpersonal skills, including superior oral and written communication skills • Strong problem-solving abilities and critical thinking skills • Creative mindset with the ability to assist with marketing and content creation • Discretion and confidentiality • Customer service focused • Comfortable handling strong personalities and fast-paced environments • Real Estate experience is a plus, but not required • College degree and social media experience preferred • This person must have a CAN and WILL DO attitude. They will do whatever it takes to help free up their agents to focus on serving clients and growing the business while ensuring the operational side runs smoothly and efficiently Compensation: $60,000 - $65,000

• This person's primary responsibilities include, but are not limited to: • Assisting and supporting the owners in all business and personal areas needed • Maintaining database management system(s) • Preparing, managing, and organizing contracts and transaction-related paperwork • Scheduling meetings, appointments, and managing calendars • Screening and directing phone calls; distributing correspondence • Handling requests and queries appropriately and professionally • Producing reports, presentations, marketing materials, and briefs • Assisting and supporting multiple Agents with whatever they need • Assisting clients and helping them to have an extraordinary experience • Managing day-to-day office operations • Tracking expenses accurately and creating effective budgets • Lead management assistance • Assisting with marketing efforts, including social media content, postcards, flyers, listing and buyer packets, and other promotional materials • Helping clients through the closing process • Learning and improving systems and processes to help increase efficiency • Ordering office supplies, signage, and client gifts • Delivering checks, picking up keys • Assisting with staging properties • Taking initiative during downtime to find ways to stay productive and support the team • This person will LOVE checklists, systems, organization, and creating efficiency

Compensation:
$60,000-$65,000 per year