Front Desk Receptionist / Office Assistant

Job Description Job Description Busy general contractor office seeking a professional, organized, and friendly Front Desk Receptionist / Office Assistant to help manage daily office operations and create a welcoming environment for clients, vendors, subcontractors, and staff. This is a great opportunity for someone starting their administrative career and looking to gain experience in the construction and administrative field.
Key Responsibilities
Greet and assist clients, vendors, subcontractors, and visitors
Answer and direct incoming phone calls professionally
Manage incoming and outgoing mail, packages, and deliveries
Maintain a clean, organized, and professional front office area
Help ensure the office runs smoothly on a daily basis
Coordinate and handle general office issues and maintenance needs
Manage office supplies, equipment, and vendor/service appointments
Assist with keeping office systems, schedules, and daily operations organized
Schedule appointments and coordinate meetings
Assist with filing, scanning, data entry, and office organization
Support project managers and office staff with administrative tasks
Handle basic QuickBooks or invoice entry support (preferred)
Assist with social media or marketing tasks if needed
Qualifications
Previous front desk, receptionist, or administrative experience preferred
Experience in a construction or general contractor office is a plus
Professional appearance and positive attitude
Strong verbal and written communication skills
Excellent customer service skills
Organized, detail-oriented, and dependable
Ability to multitask and work independently
Proficient in:
Microsoft Office (Word, Excel, Outlook) o QuickBooks (preferred)
Procore or construction software experience is a plus