AR/AP Clerk

Ventura Properties, LLC is seeking a detail-oriented and dedicated AR/AP Clerk to join our finance team. As an AR/AP Clerk, a qualified candidate will be responsible for managing our business's incoming and outgoing funds. They handle the day-to-day data entry, ledger maintenance, and documentation needed to ensure the company pays its bills on time and collects the money it is owed. The ideal candidate is a proactive and organized individual with a strong foundation in accounting principles. This full-time position is hands-on and will report directly to the Controller. ESSENTIAL FUNCTIONS Accounts Receivable (AR) Generating Invoices: Creating and sending accurate bills to customers. Payment Posting: Processing incoming funds (checks, wire transfers, ACH) and applying them to the correct accounts. Collections: Following up with clients regarding overdue or delinquent accounts. Account Reconciliation: Investigating discrepancies and ensuring ledgers are perfectly balanced. Accounts Payable (AP) Processing Invoices: Receiving, verifying, and entering vendor invoices. Matching: Ensuring invoices match purchase orders and delivery receipts. Scheduling Payments: Preparing and executing payments via checks, electronic transfers, or credit cards. Vendor Relations: Answering vendor inquiries and resolving billing discrepancies. Other Duties Prepare daily deposit and posting Accounts Receive cash receipts. Oversee special accounts, such as periodic lease payments, rent, discount vendors, intercompany transactions, et cetera. Ensure timely payment/recurrence of these transactions. Investigate irregularities and ensure that all discounts are taken when appropriate. Maintain vendor computer master file. Ensure all information is obtained for 1099 reporting purposes. Constantly add new or updated information as they expire. Including obtaining W-9 and vendor certificates of insurance (COI). Maintain accurate filing system for paid vendor information (including invoice supporting documentation). Maintain open invoice file. Ensure unpaid invoices are filed on a timely basis. Review old outstanding invoices periodically and determine resolution ites. Review 1099s at year-end and mail to recipients. Receptionist duties on a back-up basis. Other duties as determined necessary. Manage Credit Cards – prepayments, intercompany billings and tracking. SKILLS Technical Skills: Proficiency with accounting software (such as QuickBooks, Sage or Appfolio) and a strong command of Microsoft Excel. Soft Skills: High attention to detail, strong organizational skills, and excellent communication for dealing with clients and vendors. QUALIFICATIONS High school diploma or equivalent education. 1-2 years of accounts payable or general accounting experience. Must be detail oriented. Ability to multitask and meet deadlines. Adapt to change and willingness to learn new skills. Successful background check. Successful background check required #J-18808-Ljbffr