Contracts Supervisor

MPG delivers radio frequency (RF) spectrum-centric solutions at the speed of technology. We enable mission-critical communications and space-based missions with ruggedized RF components, subsystems, and turn-key solutions. Civilian government, military and commercial customers rely on MPG's deep engineering expertise, and scalable manufacturing capability to deliver what they need, when they need it. MPG operates engineering and manufacturing facilities in: Austin, TX; Columbia, MD; Ventura, CA; West Chester, OH; Salisbury, MD; Santo Domingo, Dominican Republic; and York, United Kingdom.

POSITION OVERVIEW:

The primary function of this role is to ensure compliance to MPG's trade, contracts, and security commitments. This role allows for creating, managing, and enforcing contracts, agreements, and regulations between customers and MPG. While ensuring all parties involved comply with legal requirements and contractual obligations.

Essential Duties and Responsibilities:

Contract Supervisor Functions

• Must be familiar with all Roles Reporting to the Contract Supervisor: Contract Admin, Contract Coordinator Level II, and Contract Coordinator Level I.
• Fluent in all ERP Systems: IFS Cloud, IFS 10, IFS 8, Job Boss, NAV, and Jira.
• Fluent in writing procedures.
• Fluent in Training.
• Direct Reports - Contract Admin, Contract Coordinator Level II, and Contract Coordinator Level I
• Completes Commerciality Forms for All Sites.
• Completes Cyber Security Forms for All Sites.
• Completes Reps and Certs for All Sites.
• New Customer Set Up Process - All Sites.
• Modification of Documents - All Sites.
• Actively involved in ERP Integrations and developments.
• Notary Certification or willingness to obtain one.

Contract Admin. Functions

• Guide and direct contract lifecycle from RFP/RFQ through closeout or cancellation.
• Participate in the planning, direction and coordination of contract preparation, negotiations, and contract management to facilitate success of contract bid award.
• Advise on all phases of the acquisition process including methods of contracting, type of contract, solicitation of proposals/bids, evaluation of proposals/bids, price and/or cost analysis, etc.
• Review all purchase orders from customers including terms & conditions and other documentation to ensure compatibility with corporate objectives.
• Reviews and Executes all Reps and Certs. & Customer Forms.
• Access all contracting portal requirements within WAWF and input requirements.
• WAWF Invoicing.
• Maintain Customer Portal Access related to ExoStar and WAWF.

Contract Coordinator Functions - Level 1

• Create Quote Headers in CRM System.
• Visual Compliance Screening.
• Order Entry in All ERP Systems for MPG.
• Customer Portal Management - Specific to Customer Quotation Download for Creation of Quote and Downloading and Accepting Purchase Orders.
• Data Management.
• Order Documentation - Order Confirmations.
• Return Material Authorizations
• Repair Orders.
• Support Contract Administrator and Contract Specialist with Data Entry Requirements.
• New Customer Set Up.
• Invoices - Sending and Uploading as Required.
• Contract Review Weekly Meetings.
• End of Month Support Coverage required until Shipping is Complete for the evening.
• Purchase Requisitions for Special Requirements.
• Creation of Proforma Invoices.

Contract Coordinator Functions - Level 2

• Create Quote Headers in CRM System.
• Visual Compliance Screening.
• Order Entry in All ERP Systems for MPG.
• Customer Portal Management - Specific to Customer Quotation Download for Creation of Quote and Downloading and Accepting Purchase Orders.
• Data Management.
• Order Documentation - Order Confirmations.
• International Transactions - Specifically Order Entry, Know Your Customer Forms, and Export Compliance Packets.
• Return Material Authorizations
• Repair Orders.
• Support Contract Administrator and Contract Specialist with Data Entry Requirements.
• New Customer Set Up.
• Invoices - Sending and Uploading as Required.
• Creation of Proforma Invoices.
• Credits and Adjustments.
• Contract Review Weekly Meetings.
• Purchase Requisitions for Special Requirements.
• MPG Intercompany Orders.
• End of Month Support Coverage required until Shipping is Complete for the evening.
• Experience of 5+ Years.

QUALIFICATIONS SUMMARY:

• Associate's degree in a business-related field (accounting/finance/business/law) from an accredited four-year college or university required or 3-4 years of previous employee related experience.
• Must meet the knowledge, skills, and abilities above.
• Experience in planning, directing, negotiating, coordinating, and administering to obtain contract compliance with the federal acquisition regulatory supplements and objectives.
• Experience with pre-award and post-award procedures sufficient to plan and conduct the acquisition process from the description of the requirements through contract delivery.
• Experience in government contactor manufacturing.
• Experience in all MPG ERP Systems.
• Leadership Skills, Communication Skills

Knowledge, Skills and Abilities:

• Must have strong knowledge and experience with the Federal Acquisition Regulations (FAR), Defense FAR Supplement (DFARS), and Engineer FAR Supplement (EFARS).
• Must have strong attention to detail.
• Must be able to analyze and solve complex problems.
• Must have excellent interpersonal and communication skills.
• Must have expertise in Microsoft Office Suite products.
• Must have the ability to plan and manage multiple projects at once.

PHYSICAL DEMANDS:

Described here are characteristics representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Stand, walk, and sit throughout the day.
• Ability to lift/move 15-20 pounds on occasion.

WORK ENVIRONMENT:

Characteristics described here are representative of those an incumbent will encounter while performing the essential functions of this job. Reasonable accommodation may be made to enable individual with disabilities to perform the essential functions.

• Exposed to moving mechanical parts, and low voltage electrical circuits while on the manufacturing floor.
• Occasionally exposed to wet and/or humid conditions, moving mechanical parts, extreme cold, and extreme heat.
• Required to wear appropriate personal protective equipment when in restricted manufacturing areas.

Work Arrangement : Onsite

Pay Range: $65,000.00 - $75,000.00 annually

Bonus Eligible: This position is eligible to earn a discretionary bonus based on performance metrics and other criteria outlined in our applicable bonus plan.

We consider several job-related, non-discriminatory factors when determining the pay rate for a position, including, but not limited to, the position's responsibilities, a candidate's work experience, a candidate's education/training, the position's location, and the key skills needed for the position. Pay is one of the Total Rewards that we provide to compensate and recognize employees for their work.

Benefits: Benefits for this position include: a 401(k) savings plan with employer contributions; medical, dental and vision insurance; wellness programs; health savings account, health care and dependent care flexible spending accounts; company paid short-term disability and long-term disability; company paid employee basic life and AD&D insurance; supplemental employee and dependent life insurance; optional accident, hospital indemnity and critical illness insurance; adoption, surrogacy, and fertility benefits and assistance; commuter benefits; parental, military, jury duty, and bereavement leaves of absence; paid time off, including 10 paid holidays per calendar year, paid vacation days beginning at 80 hours annually, 40 paid sick leave hours annually or as provided under state and local paid sick leave laws, tuition assistance; business travel services; employee discounts; and an employee assistance program that includes company paid counseling sessions and legal services. Eligibility for benefits is governed by applicable plan documents and policies.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact View email address on click.appcast.io for assistance with an accommodation. Kindly specify Job Requisition Number / Job Title and Location in response.

Job Function :