Administrative Assistant

Administrative Assistant

The Administrative Assistant manages daily office operations, coordinates communications, and provides clerical support to keep teams organized and efficient. This opportunity is ideal for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. We would like to hear from you if you are organized, proactive, and ready to grow with us.

Responsibilities:

• Process purchasing card expense reports, invoices, and basic accounting tasks
• Submit invoices to Corporate Accounts Payable for processing
• Coordinate interviews for new hires and rehires with local supervisors
• Schedule drug testing for new employees
• Verify payroll and per diem information with management and submit it for processing
• Perform additional administrative duties as assigned

Qualifications:

• Sound judgment, initiative, and the ability to work independently and manage assigned tasks
• Strong communication and collaboration skills with personnel, management, and clients, including professional phone etiquette
• Strong organizational, calendar, time-management, and scheduling skills to meet deadlines
• Ability to write clear, professional emails, letters, reports, and other documents consistent with the company’s brand identity
• Proficiency with Microsoft Office and knowledge of standard office procedures and equipment
• Ability to handle confidential information responsibly

Preferred Qualifications:

• Knowledge of utility or heavy construction industry

Pre-Screen:

• Upon receiving an offer, candidates may be required to complete and pass a pre-employment drug screen, background check, and/or motor vehicle record (MVR) check

Travel Requirements:

• Minimal

License and Certification:

• A valid driver’s license is required

Physical Requirements & Work Conditions:

• Sitting: Ability to sit for extended periods, typically 5 to 7½ hours per day, while working at a computer or answering phones
• Lifting and Carrying: Ability to frequently lift and move items weighing up to 10 lbs. and occasionally lift items weighing up to 25 lbs., including boxes of paper, office supplies, and files
• Standing, Walking, Bending, and Reaching: Ability to stand or walk short distances of 5 to 30 feet, typically for less than 1 to 2 hours per day, and occasionally bend, reach, stretch, kneel, or crouch to operate equipment, retrieve files, access supplies, and complete office tasks
• Hand and Finger Dexterity: Ability to frequently use hands and fingers for keyboarding, writing, fine motor tasks, and operating office equipment

Important Information for Applicants:

• Asplundh Tree Expert, LLC and its family of companies are Equal Opportunity Employers. We consider all qualified applicants without regard to any legally protected characteristic.
• If you require reasonable accommodation during the application or hiring process, please contact our ADA Coordinator at View phone number on click.appcast.io.
• Employment offers are contingent upon successful completion of applicable pre-employment requirements, which include background screening, drug testing, and employment eligibility verification.
• Compensation determination is based on market data, job scope and individual qualifications.
• We offer a competitive total rewards package inclusive of health and welfare and retirement benefits, as well as paid time off and holiday pay benefits.
• Unsolicited resumes without an executed agency agreement become the property of the company.