Legal Secretary (DTLA L&E Defense)

Reputable Labor & Employment Defense litigation firm seeking an experienced Legal Secretary to support partners and attorneys.

Schedule

• Hybrid schedule: 2 days in office, 3 days remote
• Typically on-site Monday and Wednesday (flexible)
• Firm provides a laptop

Key Responsibilities

• Prepare, format, proofread, revise, and redline legal documents
• Handle state and federal e-filing , including filings with state agencies nationwide
• Create and manually generate Tables of Authorities (TOA) and Tables of Contents (TOC) in Microsoft Word
• Save and organize documents in the firm's document management system
• Manage attorney calendars, schedule depositions, client meetings, and travel arrangements
• Assist with attorney time entry and pre-bill/invoice revisions
• Draft routine legal documents, including deposition notices and CMC statements
• Support trial preparation, coordinate court reporters, and assist during trials

Systems & Software

• iManage (document management)
• LMS billing system
• Compulaw calendaring
• Microsoft Word advanced formatting

Requirements

• Minimum 3 years of legal secretary experience
• Strong labor & employment litigation support background preferred
• Experience with document formatting, proofreading, redlining, and e-filing
• Ability to maintain highly accurate files and records
• Strong organizational and multitasking skills

Support Structure

• Primary support for 2 partners
• Typically supports 1 partner and 1 associate at a time
• Rarely assigned to matters with both partners simultaneously

Ideal Candidate Experienced litigation legal secretary with strong e-filing, document management, calendaring, billing support, and advanced Microsoft Word skills who can work independently in a fast-paced defense firm environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.