Accounts Payable Specialist

Accounts Payable Specialist

Location: Albany, NY

Program: Finance Dept.

Type: Full-time (non-exempt) / Hybrid position (office position w/remote work available)

Pay Range: $21.90 - $25.00 per hour

Schedule: Monday - Friday; 8am-4pm

Our Mission:

St. Catherine's Center for Children provides a comprehensive range of human services designed to offer hope, foster growth, and improve the lives of the children, families and adults we serve.

Our Vision:

St. Catherine's willingness to embrace change and develop new services is, and will remain, our guiding philosophy as we support the human service needs of children, families, and adults throughout the region.

Position Overview:

Under the supervision of the Finance Manager, the Accounts Payable (A/P) Specialist will provide support to the Finance department. This position processes all accounts payables and any invoices which require payment. This position also assists in accounts receivables, as needed.

Position Specifications:

• Ability to work: Monday-Friday, 8:00am 4:00pm w/ flexibility as needed.
• Associates degree in Accounting or Business required, and two years related work.
• Excellent organization, planning, time management and problem-solving skills.
• Ability to be flexible, work independently, and manage stressful situations.
• Outstanding communication and interpersonal skills are necessary.
• Strong knowledge in and proficient use of Microsoft Excel is essential;
• Proficient computer skills: Microsoft Office Suite; Google Business Workspace Suite; and use secure Internet practices.
• Experience in Sage Intacct and SAP Concur is a plus.
• Ability to function well in a high-paced and, at times, stressful environment.
• Self-motivated and engaged, with a strong attention to detail.
• A professional record of integrity, proven reliability and dependability.
• Capable of exercising ethical, independent judgment and discretion while handling sensitive data with strict confidentiality.

Essential Duties & Responsibilities include:

• Verify that all invoices are accurate and authorized to be paid. Enter invoices into accounting software.
• Process check runs weekly and as needed.
• Advise Director of Finance of invoices requiring payment and cash required to discharge liability.
• Accrue all invoices and process end of month payables by the 15th of each month.
• Submit appropriate monthly general ledger journal entries to the Director of Finance.
• Manage and reconcile agency credit cards on a monthly basis.
• Manage and reconcile all Petty Cash and Cash Advances. This includes verifying the receipts and appropriate authorizations.
• Enter data on an ongoing basis to the accounting software, Excel spreadsheets, and Concur systems.
• Communicate with vendors and resolve any invoice or payment discrepancies.
• Complete tasks assigned by the CFO and/or the Director of Finance.
• Prepare and scan bank deposits.
• Cross-train on Accounts Receivable and serve as a back-up as needed.
• Complete duties as required by outside accounting firm as part of all audits.
• Track payments received by tenants in various programs and follow up with program managers on delinquent accounts.
• Submit required documentation to funding sources for payment.
• Additional position related duties and responsibilities as assigned by supervisor/director.

What We Offer You:

• Competitive Pay with an Excellent Benefits Package
• Health Insurance options: Medical, Dental and Vision
• $600 Well-being Reimbursement Benefit
• Generous Combined Leave Time (CLT) and Paid Holidays!
• We are a 501(c) (3) agency, which is a qualifying employer for eligible staff under the Public Service Loan Forgiveness Program
• Pension Plan with Generous Agency Contribution
• 403b Retirement Savings Plan
• Life Insurance Automatic Benefit at no cost to employee!
• Paid Training, including TCI and CPR/AED/First Aid Certification & Update courses, if role appropriate
• Tuition Reimbursement & Travel/Mileage Reimbursement
• Professional Development & Career Growth Opportunities
• The Comfort of a Business Casual Environment
• Our Commitment to Embrace & Foster Mindfulness, Relevance, Respect and Solidarity.

About Us:

St. Catherine's Center for Children is a non-profit organization located in the Greater Capital Region of New York. We offer a wide array of human services designed to meet the needs of vulnerable children, families and adults, including residential and therapeutic foster care programs for children and youth, Kinship support, homeless and community-based services for adults and families, a special education elementary school for ages 5-13, and so much more.

St. Catherine's is committed to cultivating a culture where all employees feel safe to bring their authentic and best selves to the workplace. We are invested in fostering an equitable, inclusive and diversified workplace; collaboratively embracing mindfulness, relevance, respect and solidarity.

EEO Statement:

St. Catherine's Center for Children is committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, gender identity or expression, sexual orientation, national origin, reproductive health and pregnancy, family history and genetics, disability, age, military status, veteran status, politics, or other beliefs, and any other characteristics protected by law.