Executive Assistant

Executive Assistant at Epsgroupinc. About the role Epsgroupinc is seeking a highly organized and proactive Executive Assistant to support our leadership team in Mesa, Arizona. This full-time position is essential for ensuring that our executives can focus on strategic initiatives while you manage their schedules, communications, and administrative tasks. The ideal candidate will possess exceptional multitasking abilities and a keen attention to detail, enabling them to thrive in a fast-paced environment. Key facts: Location: Mesa, Arizona; Engagement: Full-time. What you'll do Manage complex calendars for executives, scheduling meetings, appointments, and travel arrangements while prioritizing conflicting demands. Serve as the primary point of contact for internal and external communications, ensuring timely and professional responses. Prepare and edit correspondence, reports, and presentations, ensuring all materials are accurate and reflect the company's standards. Organize and coordinate meetings, including logistics, agendas, and follow-up actions to ensure productive discussions. Maintain and update filing systems, both electronic and physical, to ensure easy access to important documents and information. Assist in the preparation of budgets and financial reports, tracking expenses and ensuring adherence to company policies. Conduct research and compile data for various projects, providing executives with the information needed for informed decision-making. Collaborate with other departments to facilitate communication and streamline processes, enhancing overall operational efficiency. Handle confidential information with discretion, maintaining the highest level of professionalism and integrity. Support special projects as assigned, demonstrating flexibility and a willingness to take on new challenges. Monitor and order office supplies, ensuring that the workplace is well-stocked and organized. Foster a positive office environment by promoting teamwork and collaboration among staff members. Requirements A minimum of 3 years of experience in an executive assistant or administrative support role, preferably in a corporate setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools. Strong written and verbal communication skills, with the ability to interact effectively with diverse stakeholders. Excellent organizational skills, with a proven ability to manage multiple tasks and prioritize effectively. High level of discretion and confidentiality when handling sensitive information. Ability to work independently and as part of a team, demonstrating initiative and problem‑solving skills. Nice to have Experience in the engineering or construction industry, providing insight into the specific needs of the organization. Familiarity with customer relationship management (CRM) software or other relevant tools that enhance productivity. Previous experience in event planning or coordination, showcasing your ability to manage logistics for company events. Skills & tools Strong proficiency in office software, including Microsoft Office Suite and Google Workspace. Excellent time management and organizational skills, with a focus on efficiency and accuracy. Strong interpersonal skills, enabling effective communication with executives, colleagues, and clients. Ability to adapt to changing priorities and work under pressure in a dynamic environment. Familiarity with basic accounting principles and budget management. Practical notes This position is based in Mesa, Arizona, and requires a full-time commitment. Salary will be competitive and commensurate with experience. Epsgroupinc is open to considering candidates who require visa sponsorship. Epsgroupinc values diversity and inclusion and encourages applicants from all backgrounds to apply. We are committed to creating a supportive work environment where every team member can thrive. #J-18808-Ljbffr