Administrative Coordinator

Administrative Coordinator Birmingham, AL Overview Saiia Construction is hiring an Administrative Coordinator to support a broad range of human‑resource-related functions, including talent acquisition, onboarding, records management, compliance, special event organization, and employer branding. Responsibilities Take ownership of applicants after the offer is accepted to ensure they are scheduled for all pre‑employment requirements. Guide new hires through the onboarding process, accurately completing all paperwork and ensuring all documents are uploaded into the employee personnel file. Maintain a tracking system for new hires, perform data entry and personnel information updates, review forms, and assist with I‑9 compliance. Assist in compiling required documents for driver qualification files for DOT drivers. Schedule any new‑hire training required based on jobsite requirements. Follow up with new employees at 45 days and 90 days with an onboarding survey to gather feedback about initial placement at job sites. Follow up with new hires with reminders to complete benefit enrollment within their first 30 days of employment. Assist employees with navigating the employee portal to request PTO, view pay statements, and update personal information. Participate in and facilitate company events. Spearhead employer‑branding opportunities in recruiting at high schools, colleges, and outreach programs. Partner with the Talent Acquisition team to source candidates for open positions and participate in career fairs. Oversee Saiia’s internship and co‑op program, providing guidance and support to participants. Assist with departmental and company‑wide special projects, focusing on continuous‑improvement opportunities. Qualifications Bachelor’s degree in Human Resources or a closely related field preferred. Minimum of one year of experience in Human Resources preferred. Must have and maintain a valid state‑issued driver’s license with a driving record that meets Saiia’s risk‑management guidelines. Thorough knowledge of HR principles and practices including talent acquisition, employee relations, onboarding, training, performance management, and employment law. Knowledge of skilled trades labor union contract management is a plus. Excellent communication, interviewing, presentation, and writing skills. Excellent organizational skills. Working knowledge of HRIS systems, applicant‑tracking systems, electronic applications, new‑hire paperwork, and benefits enrollment. Superior attention to detail and the ability to multi‑task are imperative. Ability to function in a fast‑paced environment with changing priorities. Strong MS Office knowledge (Outlook, Word, Excel, PowerPoint) required. Demonstrated responsibility, dependability, and a sense of urgency in delivering results. Work environment includes some exposure to hazards, physical risks, extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and loud noises; requires following basic safety precautions. Position requires travel to job sites on occasion, approximately 25% of the time. Benefits (What’s in it for You) Financial Well‑being Competitive pay commensurate with experience. Regular performance reviews and merit increases. 401(k) with company match and Employee Stock Purchase Plan (ESPP). Flexible Spending Account for health and dependent care. Health & Wellness Medical, Dental, and Vision insurance (plan choice) – coverage for spouse, domestic partner, and children. Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount. Discounted National Gym Membership Network. Family & Lifestyle Paid Time Off, Paid Holidays, Bereavement Leave. Military Leave, including Benefits Continuation. Employee Assistance Program. Planning for the Unexpected Short‑term and long‑term disability, life insurance, and accidental death & dismemberment. Voluntary life insurance, accident, critical illness, and hospital indemnity coverage. Emergency Travel Assistance Program. Group legal plan. Equal Opportunity Employer MasTec, Inc. is an Equal Employment Opportunity Employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec’s policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions. #J-18808-Ljbffr