Accounting Assistant

Accounting Assistant - RemoteThe Accounting Assistant plays a key role in supporting the Finance team by managing day-to-day transactional accounting functions across Accounts Payable, Accounts Receivable, and cash management. This role reports directly to the Accounting Manager and works closely with cross-functional teams to ensure accurate, timely financial processing and reporting.This is a fully remote position requiring strong attention to detail, organization, and the ability to manage multiple priorities in a fast-paced healthcare environment. Candidates must currently reside in Rhode Island or Massachusetts.Key ResponsibilitiesAccounts Payable & Vendor ManagementEnter and process vendor invoices accurately and timelyMaintain vendor records, including onboarding, updates, and compliance documentationAssist with payment processing and ensure proper coding and approvalsAccounts Receivable & BillingPrepare and distribute monthly Piccoli Family Office invoicesAssist with quarterly CAM (Common Area Maintenance) invoice preparationSupport AR tracking and reconciliation activities as neededCash ManagementRecord and reconcile daily cash receipts across multiple clinicsMaintain and track daily cash receipts journals for each locationCommunicate weekly bank balances to Finance leadershipEnsure accurate posting of all cash receipt activityCredit Card & Payment ProcessingAllocate and reconcile company credit card transactionsRecord credit card payments in the accounting systemEnsure proper documentation and adherence to company policiesThird-Party & EHR PostingPost third-party payments within the EHR system based on reporting outputsEnsure accurate linkage between accounting records and billing systemsCollaborate with Revenue Cycle team to resolve discrepanciesRegulatory & Periodic ReportingPrepare and file annual 1099s in compliance with IRS requirementsAssist with audit support and documentation requests as neededFinancial Reporting SupportCompile and distribute weekly Financial Vital Signs reports to key stakeholdersSupport ad hoc reporting and analysis requestsReporting StructureReports to: Accounting ManagerWorks cross-functionally with: Revenue Cycle, Clinic Operations, and InfrastructureCompensation and BenefitsSalary Range: $50,000 – $65,000 annuallyEverest Recovery provides a great benefits package which includes:Generous Paid LeaveEleven paid HolidaysCollaborative, Patient-Centered CultureMedical, Dental and VisionCompany sponsored life and disability coverage401(k) Retirement plan w/ company matchEmployee Assistance ProgramAdditional supplemental insurances available as wellProfessional DevelopmentWhy Join UsRemote work environment; on rare occasions, may be asked to travel (sometimes overnight) to locations in MA or ME for work purposes such as open houses, team building, etc.Opportunity to work closely with leadership and grow within the Finance departmentExposure to a multi-entity, multi-location organizationCollaborative, supportive team cultureRequirementsQualificationsRequired2+ years of accounting or bookkeeping experienceStrong understanding of basic accounting principles (AP, AR, cash applications)Experience with accounting software and ExcelHigh attention to detail and strong organizational skillsAbility to manage recurring deadlines and multiple workflowsCandidates must reside in RI or MAPreferredExperience in healthcare, multi-location environments, or family office accountingFamiliarity with EHR systems and third-party payment postingExperience with 1099 preparation and CAM billingKey CompetenciesDetail-oriented with a high degree of accuracyStrong time management and prioritization skillsEffective written and verbal communicationAbility to work independently in a remote environmentCollaborative mindset across departments