Registration Coordinator

Job Description

Job Description

Job Title: Registration Coordinator
Job Description

The Registration Coordinator plays a key role in launching the logistics process by accurately entering orders, registering shipments, and coordinating transportation services. This role focuses on timely and precise data entry, proactive issue resolution, and effective communication with internal teams and external partners to ensure smooth and efficient movement of goods.

Responsibilities

• Begin the logistics process by entering new orders and shipment information into computerized tracking and proprietary operational systems.
• Maintain accurate, timely, and thorough records in the proprietary database to support seamless logistics operations.
• Review databases regularly to identify exceptions and errors, and correct them promptly to ensure data integrity.
• Trace shipments with steamship lines, trucking vendors, railroads, and other suppliers, and update shipment status in the operations systems.
• Troubleshoot and resolve service exceptions and respond promptly to escalated service requests.
• Provide input to team leaders and group management on departmental initiatives and process improvement projects.
• Perform routine data entry and general office tasks, including typing, faxing, mail distribution, phone messaging, and other administrative duties as required.
• Scan and separate documents within the Document Management System to ensure proper filing and retrieval.
• Update schedules, logs, and task lists on a daily basis to keep information current and accessible.
• Update all required operating systems, including those used for quality assurance and user acceptance testing.
• Collaborate with internal and external clients to support the smooth execution of logistics and transportation services.
• Perform all other duties as assigned to support the efficiency and growth of the department.

• High school diploma or equivalent (HSED); some college education preferred.
• At least 1 year of experience with increasing responsibilities in a similar or related industry.
• Strong data entry skills with a focus on accuracy, speed, and attention to detail.
• Proficiency with basic Microsoft Office applications, including Word, Excel, and Outlook.
• Experience using email and computerized tracking systems in a professional environment.
• Customer service skills with the ability to interact professionally with internal and external clients.
• High degree of problem-solving capability and the ability to handle exceptions and escalated issues.
• Ability to manage multiple tasks, prioritize work, and maintain organized records in a fast-paced environment.

• Some college coursework or post-secondary education in business, logistics, or a related field is preferred.
• Experience in logistics, transportation services, or a related industry is beneficial.
• Familiarity with proprietary databases, operations systems, and document management systems.
• Experience supporting process improvement initiatives or contributing ideas to enhance departmental efficiency.
• Strong written and verbal communication skills for interacting with diverse internal and external stakeholders.
• Comfort working with quality assurance and user acceptance testing processes within operational systems.
• Interest in continuous learning and professional growth within a global logistics environment.

This role is based in an office environment and involves frequent use of computers, proprietary databases, document management systems, and standard office equipment. The position offers regular interaction with both internal colleagues and external clients, contributing directly to the growth and success of the department through superior performance. The organization emphasizes a supportive culture that fosters individual talent, mutual trust, and lifelong learning, encouraging employees to develop their careers, expand their skills, and reach their full potential. The work setting is professional, collaborative, and focused on delivering high-quality, customized logistics and transportation services.

Job Type & Location

This is a Contract position based out of Reno, NV.

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Reno,NV.

This position is anticipated to close on Jul 23, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.