Administrative Coordinator

660 N Foster Dr., Baton Rouge, LA 70806 About This Job Office of Juvenile Justice Baton Rouge Regional Office 660 N Foster Dr., Baton Rouge, LA 70806 The Louisiana Office of Juvenile Justice (OJJ) is driven by a powerful mission: protecting our communities while helping youth build safer, more successful futures. We are excited to welcome a motivated and detail-oriented Administrative Coordinator 4 to support our business operations with a focus on property control and asset management. In this key role, you will help keep our office running efficiently by maintaining accurate inventory records, coordinating procurement and property transfers, and ensuring compliance with state regulations. Your work strengthens the integrity of our operations and supports a mission that truly matters. We’re looking for a dependable professional with strong organizational skills, experience with state systems, and a commitment to excellence in a mission-driven environment. AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally. Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures. Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs. Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly. Adapting to Change: Adjusts quickly and stays effective during change. Minimum Qualifications Three years of experience in administrative services. Experience Substitution Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties Provide administrative support to the Probation and Parole District Manager by answering calls, directing inquiries, preparing correspondence, and compiling information from various sources. Perform routine clerical tasks including copying, filing, scanning, data entry, mail distribution, and operation of standard office equipment. Assist with onboarding and separations, maintain personnel files, support employees with Performance Planning documents, and help with payroll functions such as reviewing CATS entries, certifying timesheets, and preparing prior-period adjustments. Coordinate with outside vendors for onsite visits and assist with the initial documentation for Workers’ Compensation and Family Medical Leave Act (FMLA) cases. Prepare and enter purchase orders, track expenses, and support inventory control processes. Coordinate vehicle repairs and maintenance for state automobiles by working with shops and dealerships. Assist with special projects assigned by the Regional Manager or administration, including interviewing youth and families when needed. Attend required agency training and perform other related duties to support office operations. Position-Specific Details Work Location: This vacancy is located at the Baton Rouge Regional Office in Baton Rouge, Louisiana. Appointment Type: Full-time, Probational The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c) For Further Information About This Vacancy, Contact Garilyn London OJJ/ Human Resources View email address on click.appcast.io In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment. The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide. If you are contacted for an interview, please let us know at that time if you will need special accommodations. NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program Insurance Coverage: More information can be found at Parental Leave – Up to six weeks paid parental leave More information can be found at Holidays and Leave State employees receive the following paid holidays each year: New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To): Louisiana State Employees Retirement System ( LASERS has provided this video to give you more detailed information about their system Teacher's Retirement System of Louisiana ( Louisiana School Employees Retirement System ( among others 01 Are you a current classified employee of the Office of Juvenile Justice serving with permanent status? Yes No 02 Are you currently under indictment for a felony charge or have you ever been on probation or sentenced to jail/prison as a result of a felony conviction or guilty plea to a felony charge? Yes No 03 If 'YES', give the law enforcement authority (city police, sheriff, FBI, etc.), the offense, place and disposition of case. If 'NO', enter N/A. 04 Have you been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt, or implied threats of force, or coercion, or where the victim did not consent or was unable to consent or refuse? Yes No 05 If so, when? If "NO", enter N/A. 06 Have you ever been civilly or administratively adjudicated to have engaged in any sexual activity in the community or confinement setting? Yes No 07 If so, when? If "NO", enter N/A. 08 Have you ever engaged in sexual abuse in a prison, jail, lockup, community confinement facility or juvenile facility or any other facility type (as defined in 42 U.S.C 1997)? Yes No 09 If so, when? If "NO", enter N/A. 10 DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance? I avoid responsibility, deliver poor work, and resist feedback. I take ownership when prompted and meet basic expectations. I own results, meet standards, and respond to feedback professionally. I drive high performance, prevent issues, and model accountability. 11 DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid. 12 FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work? I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes. I follow rules with support and help correct issues, but I sometimes apply policies inconsistently. I apply and explain policies accurately, adapt to routine situations, and help improve procedures. I guide others in applying policies, prevent compliance issues, and improve procedures based on experience. 13 FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid. 14 MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs? I struggle to manage resources, don’t always follow required procedures, or have trouble keeping accurate records. I handle basic resource tasks but may not consistently align them with priorities or follow procedures. I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team’s goals. I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas. 15 MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid. 16 If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Office of Juvenile Justice Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse. Do you authorize the Office of Juvenile Justice, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations? I understand that prior to any offer of employment by the Office of Juvenile Justice that such information must be obtained. IMPORTANT: I also understand that if I do not authorize such contact, I will not be eligible for employment with the Office of Juvenile Justice. Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Office of Juvenile Justice. Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting. Yes, I understand. You may contact my employers, past or present. No. Do not contact my employers, past or present. Required Question #J-18808-Ljbffr