Project Management Specialist

Requirements Experience: 2+ years of experience in project management, PMO, executive assistant, or departmental operations roles, preferably within a fast-paced technology, AI, or automotive company Education: Bachelor’s degree in Business Administration, Communications, Management, or a related field Organizational Skills: Exceptional organizational and multi-tasking abilities, with a proven track record of managing details and executing tasks under tight deadlines Communication: Fluent in both English and Mandarin (written and verbal) to support seamless global collaboration and documentation Tools Fluency: Proficiency in office productivity suites (Google Workspace, Microsoft Office) and project management tools (e.g., Jira, Confluence, or similar) Adaptability: Comfortable working in a dynamic, rapidly evolving entrepreneurial environment with ambitious goals (Desirable) Familiarity with the tech terminology of Artificial Intelligence, Robotics, or Autonomous Driving (Desirable) Experience in establishing operational workflows or PMO tracking systems from scratch (Desirable) Experience in using AI tools like Claude What the job involves The Project Management specialist will be responsible for the daily administrative and operational efficiency of the EAI R&D department This role is pivotal in ensuring smooth internal collaboration, high-quality meeting execution, and rigorous tracking of cross-functional actionable items The ideal candidate is highly organized, detail-oriented, and capable of fostering seamless communication within a fast-paced, cutting-edge AI and robotics environment Meeting Organization & Facilitation: Schedule, coordinate, and organize routine and ad-hoc department meetings, technical reviews, and cross-functional alignments, managing calendar logistics across multiple time zones Meeting Minutes & Documentation: Attend key departmental meetings to capture high-quality meeting minutes, ensuring complex technical discussions and strategic decisions are documented accurately and clearly Action Item & Task Tracking: Establish and maintain robust tracking mechanisms for all department action items and deliverables; proactively follow up with owners to ensure tasks are completed on schedule Internal Coordination & Execution: Act as a central communication bridge within the EAI department and with other corporate functions (HR, Procurement, Finance, etc.) to streamline daily operational workflows and drive internal execution Departmental Support: Assist leadership in gathering data, preparing operational reports, and managing departmental onboarding processes for new team members #J-18808-Ljbffr