Accounts Payable Specialist

Job Summary:

We are looking for a detail-oriented and reliable Accounts Payable Specialist to join our finance team. This role is responsible for the end-to-end accounts payable process, including invoice processing, payment execution, vendor communication, and expense report management. The ideal candidate is organized, accurate, and comfortable working in a fast-paced, collaborative environment. Proficiency in accounting systems and a strong grasp of financial procedures are essential.

Key Responsibilities:

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  Review, verify, and process vendor invoices, ensuring proper coding, approvals, and documentation.



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  Prepare and execute timely payments via check, ACH, and wire transfer, following company policies and controls.



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  Reconcile accounts payable transactions and investigate discrepancies with vendors or internal departments.



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  Maintain accurate and current vendor information within the accounting system.



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  Assist with month-end close activities, including reconciliations and preparation of reports.



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  Review and process employee expense reports in accordance with company reimbursement policies.



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  Respond to vendor inquiries and resolve payment issues in a professional and timely manner.



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  Support internal and external audits by preparing required documentation and reports.



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  Partner with the broader finance team to identify opportunities for process improvements and system enhancements.



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  Perform other administrative or finance-related duties as assigned.

Qualifications:

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  Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (preferred).



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  1–2 years of experience in accounts payable or a related financial role (strongly preferred).



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  Proficiency with accounting software such as Business Central, QuickBooks, SAP, Oracle, or similar ERP systems (preferred).



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  Strong knowledge of accounting fundamentals and the accounts payable cycle (strongly preferred).



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  Exceptional attention to detail and accuracy in data entry and financial record-keeping.



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  Ability to manage multiple priorities and meet deadlines in a dynamic work environment.



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  Strong communication skills and the ability to work effectively with vendors and cross-functional teams.



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  Proficiency in Microsoft Office, especially Excel.

Skills:

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  Willingness and ability to quickly learn new systems and tools.



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  Experience using automated accounts payable systems or workflow platforms (preferred).



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  Familiarity with tax regulations, including 1099 reporting (preferred).