Accounts Payable Associate

Job summary

The Accounts Payable Associate supports the accounts payable department by performing a variety of accounting and clerical tasks. This role is responsible for the accurate and timely processing of accounts payable transactions, ensuring effective maintenance of financial records and compliance with company policies.

Duties and Responsibilities:

• Process invoices by matching them with supporting documents and entering data into the accounting system; research and resolve any discrepancies.


• Ensure timely capture of supplier payment discounts when available.


• Obtain payment approvals from budget owners for non-inventory purchases.


• Enter procurement card transactions and employee out-of-pocket expenses into the accounting system and process payments accordingly.


• Respond to vendor inquiries regarding payment status and resolve issues via phone or email.


• Assist with the preparation and execution of the weekly check run.


• Support the collection and reporting of departmental processing metrics and key performance indicators (KPIs).


• Communicate effectively with internal departments and external vendors to ensure smooth operations.


• Identify and recommend opportunities for improving processes, internal controls, forms, procedures, and systems.


• Ensure compliance with company policies, GAAP, and applicable regulatory requirements.

Preferred Qualifications:

• Associate's or Bachelor's degree in Accounting from an accredited college or university.

Required Qualifications:

• Experience working in an electronic accounts payable environment, including electronic document management systems.


• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.


• Strong planning, organizational, and problem-solving skills.


• Excellent verbal and written communication abilities.


• Ability to multitask in a fast-paced environment and a willingness to learn new skills.


• Detail-oriented and team-oriented with a commitment to accuracy and efficiency.

Physical Requirements:

This position is based in an office environment and requires the ability to operate a computer, including viewing a monitor and performing repetitive data entry. The role may involve sitting or standing for extended periods. Candidates must also be able to operate a telephone and effectively communicate with internal team members and external contacts.

Disclaimer: The statements above are intended to describe the general nature and level of work performed by individuals assigned to this role. They are not intended to be an exhaustive list of all responsibilities, duties, or skills required. Duties and responsibilities may be modified or assigned as needed. Management may substitute relevant experience in place of formal education at its discretion.