Accounts Payable Specialist

Job description:

Job Title: Accounts Payable Specialist

Department: Accounting / Finance

About Us:

Servpro Team Cowell is a premier water and fire mitigation, restoration, and construction company serving

multiple locations across the state of Wisconsin. We specialize in helping property owners recover from

unexpected disasters by providing rapid emergency mitigation and full-scale construction rebuild services.

We pride ourselves on quality workmanship, integrity, and exceptional customer service during stressful

times.

Position Summary:

We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our growing team. In this

role, you will be responsible for managing all daily accounts payable functions, ensuring accurate job

costing, and maintaining strict vendor compliance. Because our projects move quickly from emergency

mitigation to structural rebuilds, the ideal candidate must be highly organized, comfortable in a fast-paced

construction environment, and possess a strong understanding of allocating expenses to specific jobs.

Key Responsibilities

Accounts Payable & Expense Management:

● Process, verify, and route all vendor invoices and subcontractor pay applications for approval in a

timely manner.

● Accurately code and enter invoices into the accounting system (e.g., [QuickBooks / Sage / specific

software]).

● Manage and reconcile corporate credit card accounts, ensuring all receipts are collected, verified, and

correctly assigned to the proper general ledger accounts and projects.

● Prepare and process weekly check runs, ACH transfers, and electronic payments.

● Reconcile vendor statements, research discrepancies, and resolve billing issues professionally and

promptly.

● Serve as the primary point of contact for all vendor and subcontractor payment inquiries.

Vendor Compliance:

● Manage the onboarding of new vendors and subcontractors.

● Collect, track, and maintain up-to-date W-9 forms for all vendors.

● Strictly enforce Certificate of Insurance (COI) compliance. Ensure all subcontractors have active and

adequately limited Workers' Compensation and General Liability insurance on file before any

payments are released.

● Assist in year-end 1099 preparation and reporting.

Job Costing Support:

● Work closely with Project Managers and Estimators to ensure all material purchases, subcontractor

invoices, and credit card expenses are accurately coded to the correct job and cost code.

● Aid in the review of job profitability reports by ensuring no job-related expenses are left unassigned or

miscategorized.

● Assist the accounting team in month-end and year-end closing procedures by verifying that all AP

and job-costing data is entered and reconciled.

Qualifications & Requirements:

● Experience: 2+ years of Accounts Payable experience required.

● Industry Knowledge: Previous experience in construction, restoration, or mitigation is highly preferred.

● Job Costing Experience: Solid understanding of construction job costing and expense allocation.

● Compliance: Familiarity with managing subcontractor compliance, specifically W-9s, 1099s, and

COIs.

● Technical Skills: Proficiency in accounting software (e.g., [QuickBooks, Sage 100 Contractor,

Foundation, or similar]) and Microsoft Office/Excel.

● Soft Skills: High level of accuracy, strong attention to detail, excellent organizational skills, and the

ability to communicate effectively with field staff, management, and external vendors.

Compensation

● $45,000 to $55,000/yr base salary depending on experience

● PTO

● Health Insurance

● Dental Insurance

● Vision Insurance

● Simple-IRA with 3% match

Benefits:

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Work Location: In person

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.