Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a fast-paced accounting team in Hartland, Wisconsin on a Long-term Contract assignment supporting leave coverage. This role is well suited for someone who thrives in a high-volume environment, values accuracy, and can manage vendor transactions with care and consistency. The position will contribute to daily payable operations while also assisting with monthly accounting activities and broader team support as needed.

Responsibilities:
• Review, verify, and enter a large volume of vendor invoices each week, ensuring supporting documents align with purchase and receiving records.
• Apply accurate coding to invoices in the accounting system, confirming purchase order details, item information, and general ledger assignments.
• Investigate pricing, quantity, and documentation discrepancies by coordinating with vendors as well as internal purchasing and receiving teams.
• Monitor outstanding invoice issues through tracking tools and follow through until exceptions are resolved.
• Prepare weekly payment processing activities, including checks, vendor disbursements, credits, returns, and employee expense reimbursements.
• Assist with month-end tasks such as account reconciliations, accrual support, purchasing clearing review, in-transit inventory analysis, and credit card reporting.
• Contribute to cycle counts and physical inventory activities to support accurate financial records.
• Help maintain organized vendor files and accounts payable documentation while providing additional accounting assistance to leadership and the broader team.
• Support accounting projects, year-end preparation, and activities related to the organization's transition from Navision to Business Central Cloud when needed.• At least 3 years of experience in accounts payable, bookkeeping, or a related accounting function.
• Demonstrated ability to process high volumes of invoices with strong accuracy and attention to detail.
• Hands-on experience with invoice coding, payment processing, and full-cycle accounts payable responsibilities.
• Proficiency in Microsoft Excel, including the use of basic formulas for reconciliation and reporting tasks.
• Familiarity with ERP systems; experience with Microsoft Dynamics NAV/Navision or Microsoft Dynamics 365 Business Central is highly valued.
• Strong organizational skills with the ability to manage deadlines and prioritize work independently.
• Effective communication skills for working across accounting, purchasing, receiving, and external vendor contacts.
• Manufacturing or distribution environment experience and an associate degree in accounting or a related field are preferred.