Executive Assistant II

Executive AssistantONSITE POSITION - SHIFT - MON-FRI 7:30AM - 4PM OR 8AM - 4:30PM - DURATION - 6 to 12 MONTHS. The Executive Assistant is a trusted partner to senior executive leaders, providing high-level administrative and operational support in a fast-paced, complex environment. This role requires sound judgement, exceptional organizational skills, and the ability to anticipate executive needs while managing multiple priorities with discretion and professionalism. The Executive Assistant operates with a high degree of autonomy, supporting executive leaders who engage regularly with internal and external stakeholders at the most senior levels across the organization.Key ResponsibilitiesProvide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operationsManage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changesCoordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewalsPrepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materialsSupport planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actionsAct as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activitiesHandle highly confidential and sensitive information with absolute discretion and professionalismProcess and reconcile travel and expense reports using ConcurScreen and manage executive communications, including phone calls, emails, and correspondence, ensuring timely and appropriate responsesMaintain organized electronic and physical filing systems in line with company and compliance standardsSupport special projects and initiatives requiring independent judgement, coordination, and follow-throughEnsure office operations run smoothly, including supply management and ad hoc executive support as neededSkills & CapabilitiesDemonstrated ability to work independently with minimal direction while exercising sound judgementAdvanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; SharePoint experience preferred. Diligent experience a plus.Strong written and verbal communication skills, with confidence engaging senior leaders and external partnersHighly organized, detail-oriented, and able to manage competing priorities under pressureProactive, solutions-focused mindset with strong anticipation and planning skillsProfessional presence, discretion, and ability to navigate a corporate executive environmentStrong interpersonal skills and a collaborative, team-oriented approachQualifications & ExperienceHigh school diploma or equivalent required; college degree preferredMinimum of three years' experience supporting senior leaders in an executive assistant roleExperience in a corporate or highly regulated environment preferred, pharmaceutical or life sciences experience a plusAdditional RequirementsWillingness to work extended hours or overtime as business needs requireAbility to handle confidential information with the highest level of integrityReliable transportation required