Administrative Assistant

Overview Date Posted: 8/22/2025 Deadline: Until Filled Openings: 1 Commitment: Full Time Description/Notes: Administrative Assistant — Mission: The mission of the Administrative Assistant is to ensure a loving, peaceful and joyful atmosphere for staff and incoming families. Responsibilities Front Office: Ensure that the front office and work rooms areas are clean, organized, and welcoming. Proficient in Ascender and SchoolMint. Maintain a positive working environment that fosters a professional learning community atmosphere. Manage gate and door entry following security protocol. Greet visitors to school, determine the nature of their business, and escort visitors to their destination. Collect IDs and issue visitors’ badges to all guests on campus. Issue and collect temporary key cards as needed. Create magical moments for incoming scholars and families. Regularly send cards or notes to families to create and build personal relationships. Commit to detail and accuracy. Deliver excellent customer service, this is a priority and should be conducted respectfully while utilizing de-escalation strategies when necessary. Adhere to and enforce school policies and procedures. Ensure phone calls and emails are responded to within a school day unless the call or email occurs outside the workday, which would then be handled the next school day. Communicate professionally and effectively with parents, scholars, and campus staff via email, telephone, and fax, and train others to do so. Work with school personnel to maintain integrity and accuracy of scholar records, including maintenance and tracking of attendance and retention. Resolve or direct routine internal and external inquiries with parents and employees. Oversee requisition, receive, and distribute/store classroom, school office and workroom materials and supplies; maintain ongoing inventory; process packing slips. Maintain an awareness of the school calendar and school events. Oversee overflow of duties not covered (examples: cafeteria duty, dismissal duty, morning carline duty, covering classrooms). Maintain booking and cleanliness of conference rooms. Enrollment-related tasks as described below in the Enrollment section. Enrollment During enrollment season, collect new scholar data such as MAP test scores, previous report cards, and STAAR scores. Oversee dissemination of enrollment packages during parent interest meetings and for walk-in parents. Greet families and assist with Parent Interest Meetings, answering enrollment questions as they arise. Assist with maintaining scholar enrollment and campus capacity. Assist with enrollment counseling for incoming scholars and families. Assist with enrollment, transfer, discharge, and readmission process for scholars and the preparation of related records and files. School Finance Proficient in “My School Bucks” invoice payment program. Create invoices for fees in My School Bucks for scholars, staff, and others as applicable. Fiduciary responsibilities for collection, dual-counting, and deposit of funds daily. Staff Leadership Responsibilities Recognizes problems and impediments and reports them promptly with options for solutions to the Office Manager; promotes and assists with constructive resolutions. Adheres to and enforces board policy, school guidelines, and administrative directives. Read and comply with the Procedures Manual, Employee Handbook, Scholar Handbook and Scholar Code of Conduct. Ensuring the campus maintains > 98.5% daily attendance and timeliness. Establishes and maintains professional and cooperative working relationships with all stakeholders: parents, scholars, staff, neighbors, and partners. Promotes and maintains a positive and effective school climate by ensuring that all interactions with staff, scholars, parents, and the public at large are prompt, efficient, helpful and friendly. Multitask in a busy office environment and solve problems joyfully as issues arise. Perform other duties as assigned by the Principal and Deans. Reports To The Administrative Assistant reports directly to the Office Manager and Dean of School Culture. Qualifications Salary Range How To Apply Please submit your application by clicking the link below: #J-18808-Ljbffr Beta Academy