Executive Assistant

ALLO is seeking a seasoned and proactive Executive Assistant to provide high‑level support to senior leaders. This role requires an individual who can operate with a high degree of independence, keeping executives organized and prepared by managing complex schedules, overseeing intricate logistics, and ensuring flawless execution of administrative operations. Responsibilities Provide high‑level administrative support to senior leaders, ensuring disciplined organization and successful follow‑through of all action items. Independently manage and prioritize high‑volume executive calendars, proactively mitigating scheduling conflicts and ensuring the best use of the executives' time. Triage and organize email and Microsoft Teams communications to ensure a clear flow of information and timely responses to critical matters. Prepare, format, and perform final reviews of presentations, agendas, and reports to ensure they are meeting‑ready and professional. Lead the coordination, logistics, and material preparation for leadership and Board of Directors meetings. Oversee the secure collation and distribution of highly confidential meeting materials. Manage complex travel itineraries, including multi‑leg domestic and international travel, lodging, and ground transportation. Coordinate private air travel, including precise management of schedules, manifests, and vendor relationships. Manage the end‑to‑end expense reporting process, ensuring accuracy and strict compliance with company policies. Own the planning and logistics for executive off‑sites, department events, and large‑scale team meetings. Master the use of Microsoft 365 tools to optimize daily operations and administrative workflows. Expertly leverage AI‑enabled tools to increase efficiency in administrative tasks, including complex scheduling and expense management. Lead special projects and provide robust administrative support to ensure the executive office runs efficiently. Act as a resource for the team in exploring and adopting AI tools that enhance overall administrative productivity. Education An equivalent combination of education and significant relevant work experience will be considered. Experience 5+ years of experience in an executive support role, with a demonstrated history of supporting senior leadership in a fast‑paced environment. Advanced proficiency in Microsoft 365 (Teams, Outlook, PowerPoint, Excel) with a proven ability to master new technology and workflows. Extensive experience coordinating complex corporate travel arrangements and managing detailed executive expenses. Skills / Knowledge / Abilities Exceptional Discretion & Confidentiality: Demonstrated ability to handle highly sensitive personnel and corporate information with absolute professionalism and sound judgment. Expert Organization & Attention to Detail: Outstanding time‑management skills with the ability to manage a high‑volume workload and multiple competing priorities with flawless accuracy. Anticipatory Problem‑Solving: Highly resourceful and adaptable, with the ability to anticipate executive needs before they arise and implement solutions independently. Professional Presence & Communication: Outstanding interpersonal and written communication skills, with the ability to represent the executive office with confidence, polish, and a strong service‑oriented mindset. Physical Requirements Raise objects up to 25 lbs. Remain upright on feet for extended periods. Remain stationary for extended periods. Ability to communicate information. Benefits Retirement Plan – 401(k) matching up to 5%. Health, vision, and dental coverage with low employee costs. Earned Time Off (ETO) program. Quarterly wellness challenges with monetary rewards. Free internet and discounts on other ALLO services. Tuition assistance for continuing education. Community sponsorship opportunities. ALLO is an Equal Opportunity Employer and is committed to providing opportunities to all applicants and associates without regard to race, color, religion, sex, pregnancy, national origin, age, disability, marital status, sexual orientation, gender identity, military and veteran status, and any other characteristic protected by applicable law. ALLO believes that diversity and inclusion within our team is critical to our success as a company. Qualified individuals with disabilities who require reasonable accommodations in order to apply may contact Recruiting at View email address on click.appcast.io. ALLO is a DrugFree and TobaccoFree Workplace. #J-18808-Ljbffr