Executive Assistant

Executive Assistant | Omaha

AOI is looking for a polished, proactive professional to become the next Executive Assistant to the CEO. If you anticipate needs before anyone says a word, stay composed when priorities shift by the minute, and take pride in details others overlook, this is where you'll thrive.

This is a high-visibility role built for a true professional, someone who earns trust fast, handles sensitive matters with absolute discretion, and elevates everything they touch.

What You'll Do

• Serve as a trusted partner to the CEO by proactively managing and coordinating a complex and dynamic calendar, including scheduling meetings, appointments, and travel arrangements. Anticipate and resolve scheduling conflicts with minimal disruption.
• Provide timely reminders and ensure the CEO is well-prepared and has all necessary materials in advance of meetings and appointments.
• Handle incoming and outgoing communications on behalf of the CEO, including email, phone calls, and written correspondence, exercising sound judgment and discretion at all times.
• Attend key internal meetings to capture detailed and accurate meeting minutes; ensure timely distribution to all relevant parties and track follow-up action items to completion.
• Coordinate and manage special projects and initiatives assigned by the CEO, helping facilitate communication and collaboration across departments and team members.
• Plan and execute internal company events from end to end, managing all logistics including venue, catering, audio/visual, setup, and post-event follow-up.
• Maintain the company-wide events calendar and partner with senior leadership to compose and distribute internal communications and announcements.

What We're Looking For • 3–5 years of Executive Assistant, or similar experience. • Exceptional organizational and communication skills. • Professional executive presence and discretion. • Strong project management and multitasking abilities. • Experience coordinating events and workplace operations. • Proficiency in Microsoft Office Suite and scheduling platforms.

What Will Make You Successful Here

• Trusted Partner Mindset : You anticipate needs, handle sensitive information with absolute discretion, maintain confidentiality without exception, and act as a natural extension of the CEO.
• Executive Presence: You communicate with confidence, represent leadership well, and carry yourself with professionalism in every interaction.
• Organizational Excellence: You manage competing priorities without dropping a detail.

Compensation & Benefits • Competitive salary • Health, dental, and vision insurance • 401(k) with company match • Paid vacation, sick leave, and holidays • Tuition reimbursement • Professional development opportunities

Physical Demands & Work Environment

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, bend, stoop, or reach, including navigating between floor, conference rooms, or off-site event venues. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

*The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.