Accounts Payable Associate

Confidential - Accounts Payable Associate

Start date: ASAP End date: please confirm Work location: 1271 AoA Work schedule: Hybrid 3 day/2 day schedule This is a confidential search. As a reminder, please make sure whoever you speak with is not currently working at Mizuho.

Associate job summary Accounts Payable The Associate level AP employee will be organized, detail-oriented, personable and a process-driven individual. They will be a self-starter, able to work autonomously without supervision, and provide financial and administrative support to the Finance management team as well.

Important: We would like the candidate to have significant experience working with Concur.

Essential duties and responsibilities:

• Invoice Reply to inquiries about payments and invoices from vendors and customers.
• Coordinate and perform functions related to month-end close, including journal entries, vendor statement reconciliations, accruals and balance sheet substantiation.
• Work closely with all departments and outside vendors to ensure the recording accuracy of invoices
• Excellent Time management skills
• Process and input invoice records promptly and accurately; PO and Non PO.
• Overseeing scheduled department activities to ensure that they are completed accurately and on time.
• Compiling, analyzing, and reporting financial information to management and government agencies.
• Facilitating department objectives.
• Implementing, improving, and enforcing department policies and controls to increase and maintain accuracy and efficiency.
• Supplier / Business Partner onboarding; verifying federal ID numbers, maintain new or update vendor names and all related data
• Resolving payment run problems; issuing stop-payments, reissues and voids
• Resolving purchase order variances, and any invoice disputes or variances
• Ensure valid supporting documentation for all invoices are received
• Understanding full cycle AP/AR and all related invoice and payment entry impacts
• Assess, reconcile and report sales & use/CRT taxes on 3rd party invoices where applicable
• Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures
• Protect organization's value by keeping information confidential
• Update job knowledge by participating in educational opportunities
• Annual audit support and any other ad hoc projects as assigned
• Travel and Entertainment Supporting, configuring T&E and associated applications (Concur), providing subject matter expertise. Triage and dispose production support tickets effectively, accurately and efficiently. Own T&E application's health in terms of availability, scalability and reliability. Support corporate card application and integration with service providers (Client) and Ovation (for travel booking). Assist in configuration of corporate card and GL interfaces Create T&E applications extensions leveraging Concur APIs to support business process integration. Assist with documenting and revising internal policies, communication and training materials Resolve issues in accordance with the company's travel policies

Qualification requirements:

• Associates Degree or equivalent
• 5+ years accounts payable experience
• Knowledge of general accounting principles, regulatory standards and compliance requirements
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
• High degree of accuracy, attention to detail and confidentiality
• Excellent data entry skills
• Excellent analytical, problem solving and decision making skills
• Strong verbal, listening and written communication skills
• Effective organizational, stress and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a team member