Administrative Personal Assistant

We are seeking a highly organized and proactive Office/Personal Assistant to provide comprehensive support to the President and other office staff. The ideal candidate will possess exceptional organizational skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is essential in ensuring smooth operations and effective communication within the organization. A flexible schedule is essential for this position; afternoon availability is important. Responsibilities

• Provide executive administrative support, including managing calendars and scheduling appointments.
• Manage incoming calls and emails with professionalism.
• Transcribe meeting notes and prepare documents as needed.
• Perform data entry tasks accurately and efficiently.
• Maintain organized digital filing systems for documents and records.
• Manage travel arrangements and itinerary.
• Assist in the preparation of reports and presentations using Microsoft and Google Suite.
• Exhibit excellent phone and written etiquette while handling calls and emails.
• Keep the office tidy.
• Run errands. Example: Pickup dry cleaning. Go to the store for supplies.
• Pick up children from school. After school childcare a couple days a week.

Qualifications

• Must speak proper English and have good common sense!
• Self-starter. Someone who tackles a task and organizes files, contacts, etc. without being asked.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Suite and Zoom.
• Excellent written and verbal communication skills. Must be able to work with numbers.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail with a commitment to producing high-quality work.
• Ability to work independently as well as collaboratively within a team environment.
• Experience in the legal field, insurance industry or banking is a bonus!

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