Office Operations Assistant - Hiring Today!

Office Operations Assistant - Hiring Today!Portland, MEJob Category: Office Clerical and Administration Pay Rate: $17-$28Job DescriptionMake a Meaningful Impact in Office Operations - Urgently hiring in Portland! Job Title: Office Operations Assistant Pay: $17.00-$28.00 per hour Hours: Monday-Friday, fulltime with hours between 7am-5pm Start Date: ASAP Looking for a rewarding career supporting children and families? Join a mission-driven organization as an Office Operations Assistant in Portland, ME and make an impact every day. As an Office Operations Assistant, you'll support daily site operations while serving as a welcoming first point of contact for clients, families, visitors, and staff. You'll work closely with the Office Operations Manager and site team to deliver organized, confidential, and responsive administrative support. What You'll Do As an Office Operations Assistant, you will be responsible for:Answering inquiries, routing calls, greeting visitors, and supporting parent and client contactOrdering supplies, managing inventory, coordinating mail, and maintaining room calendarsManaging confidential files, referrals, records, equipment tracking, and required site documentationScheduling screenings, evaluations, meetings, teleconferences, and family communicationsProcessing checks and reimbursement claims while supporting safety plans, maintenance coordination, and transportation arrangementsWhat You'll Bring The ideal candidate for this role will have:High school diploma or GED is required; an associate degree in a related field is preferredAdministrative experienceStrong verbal and written communication skills with the ability to interact effectively with a wide variety of peopleA professional, composed, and confidential approach to communicationWhy Join Us in Portland?Gain valuable experience in a supportive, mission-driven environment with potential for extension or permanent opportunitiesBuild administrative, scheduling, records management, and client service skills while supporting children and familiesEnjoy affordable health and prescription coverage with no waiting periodLocation & Schedule This position is on-site in Portland and offers a Monday-Friday full-time schedule, with flexible start times between 7:00 AM and 8:00 AM and end times between 4:00 PM and 5:00 PM.Ready to Take the Next Step? If you're ready to start a rewarding career as an Office Operations Assistant in Portland, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!