Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support key daily operations. This contract opportunity will provide administrative support across the Human Resources, Finance, and Development teams while helping maintain an organized and responsive office environment. The ideal candidate is comfortable managing front-office activities, handling incoming communications, and keeping records accurate and up to date.

Responsibilities:

• Provide day-to-day administrative support to the Human Resources, Finance, and Development departments to help keep workflows moving efficiently.

• Welcome visitors, answer inbound calls, and direct questions or messages to the appropriate team members in a courteous manner.

• Maintain office records by entering, updating, and organizing information with a high level of accuracy.

• Assist with scheduling, document preparation, and general clerical tasks to support departmental priorities.

• Monitor shared administrative needs across teams and respond promptly to routine requests.

• Help coordinate correspondence, filing, and other receptionist and office support functions.

• Support increased workload as team activity grows and assist with evolving administrative processes as needed.

• Previous experience in an administrative assistant, receptionist, or general office support role.
• Ability to manage inbound calls and interact professionally with staff, visitors, and external contacts.
• Strong data entry skills with careful attention to detail and accuracy.
• Comfortable providing administrative support to multiple departments at the same time.
• Proficiency with common office tasks such as scheduling, document handling, filing, and correspondence.
• Strong organizational skills and the ability to prioritize work in a busy environment.
• Excellent verbal and written communication skills.
• Experience working in a non-profit or mission-driven environment is a plus.