Construction Project Administrative Coordinator

Job Description

Job Description

Project Administrative Coordinator – Support High-Impact Residential Developments

Job Overview:

• Company: REDHOEK+
• Salary/Pay Rate: $60,000 - $80,000 per year (based on experience)
• Location: Brooklyn, NY (Onsite)
• Job/Employment Type: Full Time
• Project Scope: Residential Construction and Real Estate Development
• Mandatory Licences & Certifications: None Required

The Opportunity :

You will serve as the operational backbone for an active residential portfolio, ensuring project documentation and workflows remain completely seamless. This role gives you the direct runway to scale your career within a fast-moving, founder-led real estate development firm where execution is recognized and rewarded. Your daily organization will directly empower field teams and property management partners to deliver high-quality living spaces.

How You Will Make an Impact:

• Manage critical project documentation including contractor onboarding paperwork, COIs, W-9s, and lien waivers.
• Compile comprehensive AIA submissions and draw packages to guarantee timely funding and vendor payments.
• Act as the central point of contact between internal project teams and external property management partners.
• Field daily communications and track open action items to ensure nothing gets lost in project handoffs.
• Organize digital project folders and maintain detailed compliance checklists across multiple active jobs.
• Flag administrative bottlenecks and missing documentation proactively before they impact field operations.
• Update tracking logs systematically to keep leadership informed on project compliance status.

Required Qualifications & Experience:

• Proven administrative experience working within the construction, general contracting, or real estate development industries.
• Demonstrated familiarity with construction compliance documents, lien waivers, and draw package administration.
• Superior organizational skills with a track record of managing multiple project deadlines simultaneously.
• Strong verbal and written communication skills required to manage multi-party partner relationships.

Preferred Qualifications & Experience:

• Bachelor’s Degree from an accredited institution.
• 3 or more years of dedicated project administration experience in a fast-paced construction environment.
• Experience coordinating administrative workflows directly with urban property management firms.

Compensation & Benefits:

• Project completion bonuses and pay-per-performance incentives.
• Comprehensive paid time off including holidays, vacation, and sick leave.
• Specialized health and wellness benefit options.
• Access to exclusive company events and team gatherings.

About Us:

REDHOEK+ is a founder-led, Brooklyn-based developer and general contractor with a growing residential portfolio across New York, New Jersey, and Florida. We operate with a culture rooted in fast-paced execution, mutual respect, and genuine career growth for proactive professionals. Learn more at redhoek.com.

REDHOEK+ is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.